HR and Business Ops Coordinator (Small Business)

Duration: Full-time, W2 position
Salary: $60,000-80,000 annually
Experience Required: 5+ years
Residence: Current U.S. residence as of application date and have been within the U.S for 3 of the past 5 years.
Location: Work can done be remotely, but must be performed within the U.S.

Role Summary:

Join Via Logic, where innovation drives impact. We are seeking an HR and Business Ops Coordinator to serve as a key operational partner supporting internal business functions, people processes, and executive coordination in a growing small business environment.

This role blends business operations, HR and recruiting support, executive administrative support, and limited personal support for leadership. You will work closely with a Principal and leadership team to help manage day-to-day operations, support internal processes, and ensure priorities are organized and moving forward.

This is an ideal opportunity for someone who thrives in a dynamic, fast-moving environment, enjoys wearing multiple hats, and is excited to grow alongside a small business.

Your Responsibilities:

Business Operations Support

• Support internal business operations by coordinating workflows, maintaining documentation and trackers, supporting process improvements, and helping ensure day-to-day operations run smoothly as the company grows.

Talent, People & HR Operations Support

• Execute and support recruiting and HR operations by coordinating candidates and interviews, managing onboarding and offboarding processes, maintaining employee records, supporting compliance-related activities, and assisting with HR processes such as documentation, benefits coordination, and policy implementation.

Project & Team Coordination

• Coordinate internal projects and team initiatives by tracking timelines, action items, and deliverables, supporting meeting preparation and follow-ups, and assisting with internal communications and logistics.

Executive, Administrative & Personal Support

• Provide executive, administrative, and personal support by managing calendars, coordinating meetings and logistics, anticipating leadership needs, handling light correspondence, and ensuring timely follow-through in a confidential and professional manner.

Business & Opportunity Support

• Provide research, organization, and documentation support for business opportunities and internal initiatives to help leadership evaluate and execute on growth efforts.

Additional Support

• Perform other administrative, operational, and coordination duties as needed to support the evolving priorities of a growing small business.

Your Required Skills and Experience:

• Education: Bachelor’s degree in a related field.
• Experience:
  • 5+ years of experience in business operations and/or executive administration with a proven ability to manage internal operations and resources.
  • Hands-on experience with HR or people operations in a professional environment, including onboarding, employee lifecycle support, or HR administration.
  • Familiarity with HR systems, documentation practices, and basic compliance requirements in a multi-state or distributed workforce environment is preferred.
  • Ability to handle sensitive employee information with discretion and professionalism.

• Skills:
  • Strong proficiency in business operations, HR/recruiting, and team coordination.
  • Skilled in using project management tools like Monday.com tracking workflows and project progress.
  • Excellent communication and interpersonal skills for collaborating across departments and engaging team members.
  • Ability to prioritize tasks and manage multiple projects in a dynamic environment.
  • Strong problem-solving skills and attention to detail.
• Preferred: Experience working in a small business or startup environment with the ability to adapt to evolving priorities and shifting business needs.

Your Benefits:

• Hybrid Work: Flexibility of remote position offering work-life harmony.  
• Health Care: Comprehensive health care benefits.
• Paid Time Off (PTO): Generous PTO to support work-life balance.

How We Work:

• Full-time W2 position.
• Must be available on company-provided communication tools such as Monday.com, Slack, email, and for meetings between 9 AM-5 PM EST.

About Via Logic LLC and What We Do:
Via Logic LLC is a proud information technology partner driving innovation in DevSecOps Delivery, Data Science, Cyber Security, and Defense & National Security Analytics. Our talented team of developers, technologists, and collaborators deliver enterprise-level solutions for our clients who are tackling mission-critical challenges such as the Department of Homeland Security, Department of Justice, and Department of Defense to name a few. We cultivate a flexible, collaborative, and fully-remote culture that champions work-life balance, making Via Logic a caring and supportive environment for our people, clients, and partners. Join Us!