Provide administrative support to a commercial litigation team: draft and e-file court documents, manage electronic case files and dockets, coordinate calendars, billing, client intake, and travel, and meet critical litigation deadlines while supporting attorneys and team workflows.
Trueline, representing a nationally recognized Am Law firm with a strong commercial litigation practice, is seeking a Legal Administrative Assistant to join its litigation team in Chicago, IL. This is an excellent opportunity for an experienced legal support professional who thrives in a fast-paced environment, enjoys supporting busy litigators, and takes pride in delivering exceptional client service while managing complex administrative responsibilities.
What You'll Do as the Legal Administrative Assistant:
- Provide day-to-day administrative support to a team of commercial litigation attorneys
- Draft, edit, proofread, and format legal documents, correspondence, and court filings
- Prepare and electronically file documents in state and federal courts
- Maintain and organize electronic case files using document management software
- Review court orders and pleadings and coordinate docketing requests
- Manage attorney calendars, schedule meetings, conference calls, and travel arrangements
- Process time entries, assist with billing, expense reports, and accounts receivable activities
- Open and close client matters, prepare engagement documents, and assist with conflict checks
- Coordinate incoming mail, correspondence, and other administrative workflows
- Serve as a dependable resource to attorneys and team members while meeting critical litigation deadlines
Must-Haves as the Legal Administrative Assistant:
- 3-5 years of experience supporting attorneys in a law firm environment
- At least 3 years of civil litigation experience involving state and federal courts
- Experience with electronic court filing systems
- Advanced proficiency with Microsoft Word, Excel, and PowerPoint
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a deadline-driven environment
- Professional demeanor and commitment to outstanding client service
Nice-to-Haves as the Legal Administrative Assistant:
- Experience with NetDocuments, NetDocs, or similar document management systems
- Familiarity with legal docketing software
- Experience supporting commercial litigation attorneys
- Knowledge of legal billing and time entry processes
- Experience preparing engagement letters and handling new matter intake
Our Client Offers:
- Competitive salary of $70,000-$100,000 based on experience
- Merit-based compensation growth opportunities
- Comprehensive healthcare benefits
- Retirement savings program
- Paid time off
- Opportunity to work with a highly respected national litigation team
- Collaborative, team-oriented culture
- Opportunities to participate in pro bono and community service initiatives
- Long-term career growth within a stable, nationally recognized law firm
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