Manager, Executive Administration

Velera is the nation’s premier payments credit union service organization (CUSO) and an integrated fintech solutions provider. The company serves more than 4,000 financial institutions throughout North America, operating with velocity to help our clients keep pace with the rapid momentum of change and fuel growth in the new era of financial services. Our purpose: We accelerate partners’ success through innovative financial technology solutions and inspired service.

The Opportunity

We are seeking a talented Manager, Executive Administration who will be responsible for day-to-day management of the Executive Administrators and their functions. This role leads a team of ~20 Executive Administrators that support initiatives and protocols as defined and required by each business unit’s leadership. Additionally, the individual in this role will analyze, redefine and monitor workflows, and capacity and demand needs within the department to ensure maximum effectiveness in support of the Company and its goals.

Day in the Life

• Establishes and monitors goals for the department and team members in collaboration with the teams they support.
• Provides employee performance planning and evaluations. Sets performance expectations, goals, development objectives and training plans as appropriate; monitors and evaluates employee progress.
• Evaluates and hires talent aligned to emerging business needs; ensures diverse and effective succession plans for all roles; encourages mobility and helps team members find stretch opportunities to expand their experience and skills.
• Creates meaningful and timely reporting tools to monitor satisfaction and service levels.  Manages day-to-day operations, including driving metrics of the team, executing monthly evaluations, and coaching team members.
• Works with each supported leadership member to understand their administrative needs and provides support accordingly.
• Implements, and adjusts as needed, the support model commensurate with the organization's needs.
• Develops and maintains department standard operating procedures.
• Identifies business risks, implements effective controls, and evaluates controls’ success.
• Demonstrates strong leadership ability to guide or direct others through actions and influence while making good business decisions.
• Builds and maintains working relationships with Executive and Senior leaders, team members, vendors, and other department stakeholders.
• Identifies and manages mitigation of roadblocks for the department and individual team members.
• Participates in development of annual departmental budget, monitors budget and identifies budget discrepancies.
• Responsible for balancing team members’ workload to optimize the effectiveness of the department.
• Ensures procedures are documented so department staff is able to comply with policies and processes.
• Provides direction and leadership to staff; guide, coach, mentor and develop staff ensuring compliance with processes and procedures.
• Handles interviewing, hiring, promotions, transfers, performance appraisals, compensation, counseling and termination of staff.
• Develops and maintains staff by applying the necessary training and leadership that will allow internal growth and advancement.
• Develops the support structure of the organization, managing and developing existing staff as well as recruitment to ensure the structure is effective.

Qualifications:

• Bachelor’s degree (Business Administration, Marketing, Communications or similar) required. 
• Seven (7) years of management experience required. 
• Excellent team-oriented interpersonal and communication skills and ability to work effectively in a cross-functional team environment
• Excellent facilitation skills with the ability to foster a collaborative & continuous improvement-minded environment
• Minimal travel may be required

About Velera

At Velera, inclusion isn’t an initiative – it’s how we work. Guided by a people‑helping‑people philosophy, we cultivate a culture where every employee feels valued, respected and empowered to do their best work. We’re committed to building a diverse workforce and fostering meaningful connection across our teams. Through a remote‑first, flexible environment, we prioritize psychological safety, wellbeing and belonging so individuals and teams can collaborate to thrive. Together, we’re shaping a new era of secure, innovative solutions for the clients and communities we serve. Learn more about what it’s like to work at Velera.

Pay Equity

Actual Pay will be adjusted based on experience and other job-related factors permitted by law.

Great Work/Life Benefits!

• Competitive wages

• Medical with telemedicine

• Dental and Vision

• Basic and Optional Life Insurance

• Paid Time Off (PTO)

• Maternity, Parental, Family Care

• Community Volunteer Time Off

• 12 Paid Holidays

• Company Paid Disability Insurance

• 401k (with employer match)

• Health Savings Accounts (HSA) with company provided contributions

• Flexible Spending Accounts (FSA)

• Supplemental Insurance

• Mental Health and Well-being: Employee Assistance Program (EAP)

• Tuition Reimbursement

• Wellness program

• Benefits are subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions

Velera is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law.

Velera is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following "EEO is the Law" Poster. Velera will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty to furnish information.

Velera is an E-Verify Employer. Review the E-Verify Poster here.  For information regarding your Right To Work, please click here.

This role is currently not eligible for sponsorship.

As an ongoing commitment to reasonably accommodate individuals with disabilities please contact a recruiter at [email protected] for assistance.