Global Mobility Coordinator at Flexport

| Chicago
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The Opportunity:

The Global Mobility Coordinator will support the growing population of remote workers, global mobility, and immigration needs. This role will be responsible for the execution of global mobility and immigration programs. Your primary focus will be collaborating with cross-functional teams to ensure we are providing excellent service between our employees, immigration, and relocation external partners. Also, you will be a crucial player in our day-to-day mobility operations and will ensure that we’re functioning smoothly in an HR and employee-facing capacity. You will work closely with the Global Mobility Program Manager and collaborate with the Global People Solutions teams. You will have daily correspondence with our external partners as well as our internal Talent Acquisition team. This role requires attention to detail while also taking a broad perspective to identify solutions, work under supervision, and an eagerness to learn in a dynamic environment.

You will:
  • Support Global Mobility Program Manager with process improvement initiatives by keeping track of tasks, creating reports, sending updates to the relevant teams, and other administrative support as needed
  • End-to-end coordination of global transfers/assignments, including administering and monitoring of all in- and outsourced services and activities throughout the life-cycle of an assignment
  • Provide day-to-day support for all US inbound, domestic relocations by being the point of contact for the relocating employee and the relocation provider
  • Assist with monthly routine immigration and relocation status reports 
  • Ensure compliance with the immigration laws for remote workers 
  • Responsible for posting/removing of LCAs, PERM NoFs, and ensuring postings in other locations as needed
  • Answer general questions on global mobility, including immigration internally via Jira, ticketing system. We are a support function primarily to the core HR and recruitment teams, and our goal is to be as supportive as possible while ensuring all stakeholders are aware of processes, policies, and timelines
  • Collaborate with the Global Mobility Program Manager to review, draft, and update support documents, information, and instructions for internal HR stakeholders as needed
  • Support our external partners by answering questions and authorizations requests and preparing support material if required. Our job is to support our partners to enable them to act as an extension of our team
  • While maintaining the current status, you will also have the opportunity to support projects to improve employee experience, policies, and processes, updating communication material, and the internal website
You should have:
  • 2 -3 years in-house corporate immigration, global mobility, or at an immigration law firm experience is strongly desired
  • Manage day to day immigration program, including employer-sponsored nonimmigrant and immigrant sponsored cases, and I-9 E-Verify systems and processes
  • Facilitates both application and maintenance of lawful immigration status and employment authorization for employees and candidates
  • Knowledge of global mobility lifecycle processes and methodologies
  • Competent at handling multiple tasks simultaneously
  • Ability to follow instructions and complete tasks accurately, working to deadlines
  • Skilled in all aspects of general administration, with attention to detail
  • Essential technical skills: HRIS (preferably Workday), Google docs, and Confluence
  • Ability to gracefully handle competing priorities simultaneously
About Flexport:

We believe trade can move the human race forward. That’s why it’s our mission to make global trade easy for everyone. Flexport is building the platform for global logistics, empowering buyers, sellers and their logistics partners with the technology and services to grow and innovate. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $10B of merchandise across 112 countries every year. 

Worried about not having any freight forwarding experience? 

Don’t be! Our mission is to make global trade easy for everyone. That’s why it’s important to bring people from diverse backgrounds and experiences together with our industry veterans to help move the global logistics industry forward.

We know this industry is complex. That’s why we invest in education starting day one with Flexport Academy, a one week intensive onboarding program designed specifically to set every new Flexport employee up for success. 

At Flexport, our ability to fulfill our mission of making global trade easy for everyone relies on having a diverse, dedicated and engaged workforce. That is why Flexport is committed to creating and nurturing an environment where anyone can be their authentic self. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • RubyLanguages
    • ReactLibraries
    • ReduxLibraries
    • Ruby on RailsFrameworks
    • Google AnalyticsAnalytics
    • PeriscopeAnalytics
    • AsanaManagement
    • ConfluenceManagement
    • TrelloManagement
    • MailChimpEmail

Location

We're located near tons of restaurants and only a 10-minute walk from 3 parks!

An Insider's view of Flexport

What’s the vibe like in the office?

The people in this office are the cream of the crop. They’re down to earth and razor-sharp. You could go up to anyone in the office, ask them a question, and they will stop whatever they were doing and help you out every time.

Victoria

SMB, Account Executive

What's the biggest problem your team is solving?

We are solving the extreme complexity and opacity of trucking coordination and execution in international supply chains. We bring visibility and control to our customers while also reducing operational overhead.

Uri

Director, Engineering

What makes someone successful on your team?

Ownership. Our company is growing quickly and the surface area of our product is growing quickly as well. The strongest contributors identify important projects and see them through completely. They are proactive from the initial research and design phases to the post-launch productive monitoring. As Flexport grows, they emerge as natural leaders.

Max

Senior Staff Engineer

How does your team reward individual success?

Every team member's accomplishments are integral to their peers' success which, in turn, stimulates each of us to celebrate each others wins and nominate one another for projects and roles that facilitate unparalleled career development.

Ellen

Solutions Consultant

What are Flexport Perks + Benefits

Flexport Benefits Overview

Flexport is an employee forward company. We know that life comes first and want you to take the time you need with our flexible paid time off program. We offer 100% covered health, vision, and dental insurance, 401K, performance bonuses, stock with a 10-year tax option, commuter benefits, a generous maternity (18 weeks with a phase back program that offers reduced hours and flexible schedule during their first month back) and paternity leave (8 weeks), free lunch and snacks, dog-friendly offices, pay equity, career advancement, and more.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Diversity manifesto
Diversity Employee Resource Groups
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Adoption Assistance
Vacation & Time Off Benefits
Unlimited Vacation Policy
Flexport's flexible PTO policy allows employees to take as many days off as they need, providing they get manager approval.
Paid Volunteer Time
Flexport encourages employees to give back with paid volunteer time off up to 10 hours per year.
Paid Holidays
Flexport gives all full-time employees paid time off to observe all major holidays.
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Flexport offers pre-tax commuter benefits for all full-time employees.
Company Outings
Free Daily Meals
Flexport provides catered lunches Monday - Friday and stocks our kitchen with breakfast foods for employees to enjoy in the morning.
Stocked Kitchen
Happy Hours
Pet Friendly
Recreational Clubs
Relocation Assistance
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program

Additional Perks + Benefits

We're proud that we collectively speak over 40 languages and live on 3 continents. We strive to create a workplace where candidates, employees, and all community members within Flexport’s ecosystem of connected organizations are encouraged to share their stories, celebrate their cultures, and learn from one another. Joining Flexport means joining a truly global community.

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