Office Coordinator

| Chicago

Hireology’s technology empowers businesses to build great teams. Over the last nine years, we’ve grown from a startup to a market-leading organization with over 195 team members, and we’ve created an award-winning culture that makes this company an amazing place to work.

It’s with that in mind that Hireology is looking to add a dedicated Office Coordinator to our team. This individual will manage our office support needs while maintaining and promoting our company culture. The Office Coordinator is a key member of the People team and represents our employee service provider, our executor of fun and the face of Hireology

We’ve grown exponentially, and to continue to foster our growth, we’re seeking a highly motivated individual with incredible organization and attention to detail skills to fulfill employee needs for administrative support.

As our Office Coordinator, you’ll be responsible for:

  • Maintaining conference room calendars, helping with A/V setup for meetings, answering phones, greeting visitors, managing inventory and ordering of office supplies, and fixing printer issues.

  • Answering many different questions and fulfilling requests for things every day, including requests for our Hireology employees, business guests, vendors, and customers.  

  • Project manage different long-term projects and logistics for our office, including managing project scopes and individual tasks to their successful and timely conclusions.

  • Owning our facilities management to ensure our office is in tip-top shape every day. From the kitchen to the conference rooms, you’re responsible for making sure everything is tidy and stocked.

  • Serve as a company culture evangelist, office and event planning expert. You’ll be a curator of our company culture through your creative event planning and execution, and you’ll find ways to deliver WOW moments for our team and our visitors whenever possible.

  • You’ll serve as Hireology’s office expert; a utility player that proactively adjusts to shifting priorities, steps in wherever needed and responds positively to any and all inquiries/concerns.

So what kind of person are we looking for in this role? We have a unique culture here at Hireology, and the person who will be successful in this role will be:

  • Obsessed with details: With so much going on, you need to be hyper-focused on the details and extremely organized to ensure that our office functions efficiently and nothing slips through the cracks

  • Service-oriented builder of relationships: You’re serving nearly 200 employees on a daily basis, and providing excellent “No Assholes” service is required

  • Willing to tackle any job: You will have the opportunity to work on many challenging and glamorous projects, but there will also be many not-so-glamorous tasks.  You have to be willing to own the small tasks (emptying the dishwasher) on top of the big ones (strategic space planning)

  • Strong communicator: You’ll be sending company-wide communications, working with an extensive list of vendors, and occasionally working with customers. It is imperative that you are a strong and effective communicator.

  • Creative and curious: Maybe we have not done things the way they should be done, you’ll be able to find areas we can be better and make them better

  • Person of integrity: Not negotiable in this role or any at Hireology

Okay, we’ve laid out what the job is - now are you qualified? Here are the minimum qualifications we’re looking for in a Office Coordinator:

  • 1  to 4 years experience in a fast-paced work environment

  • Has shown an ability to marshal people to an ideal result

  • Demonstrates exceptional organization and planning skills

  • Demonstrates excellent customer service skills

  • Shows comfort and calm during times of rapid change

  • Processes information quickly and induces or deduces likely outcomes

Read Full Job Description

Technology we use

  • Engineering
    • GolangLanguages
    • RubyLanguages
    • ReactLibraries
    • Ruby on RailsFrameworks

Location

Unbeatable office space in downtown Chicago, with views of the Chicago River and Navy Pier.

What are Hireology Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
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