Procurement Lead

Summary 

This role is responsible for all things related to procurement. It starts with the opportunity to build Complete Fence's procurement function from the ground up: designing the processes and workflows, and building dashboards that give leadership visibility into spend, inventory, and vendor performance. 

From there, the role takes on the full run of purchasing and vendor management, sourcing and negotiating with suppliers, managing budgets, tracking inventory and materials, and keeping deliveries on schedule so projects never stall waiting on supply. 

As the function matures, the role documents what's been built into clear SOPs, forecasts demand to stay ahead of shortages and cost trends, and becomes the go-to point of contact between project teams, vendors, and finance, all with close support from the COO and the Director of Business Improvement. 

Key Responsibilities 

Build the Procurement System 

• Design and implement a material tracking and procurement workflow on Monday.com from the ground up. 

• Use Excel to prototype and validate processes before building them into the platform. 

• Create dashboards and report views for leadership visibility into spend, inventory, and vendor performance. 

• Leverage guidance and resources from the Director of Business Improvement and the BI team. 

• Stay current with trends in procurement and purchasing technology, and oversee the purchase and implementation of new tools as needed. 

Purchasing & Vendor Management 

• Stand up the purchasing function: define the PO creation, approval, and tracking process. 

• Manage the full vendor lifecycle: sourcing, quoting, ordering, follow-up, and issue resolution. 

• Negotiate pricing and lead times with suppliers. Monitor vendor performance over time. 

• Coordinate with project managers to align material procurement with project schedules. 

• Set budgets for purchasing activities and oversee staff with authority to make company purchases. 

• Identify and pursue opportunities to bid and negotiate projects through supplier referrals. 

• Maintain a database of key purchasing, vendor, and product information. 

• Ensure the quality of procured items and resolve issues when they arise. 

• Maintain pricing lists and resources for the company. 

• Manage credit applications and leverage available credit for optimal cash management. 

• Travel to vendor locations as needed. 

Inventory & Material Tracking 

• Establish inventory monitoring processes, along with logistics including tracking levels and physical storage locations. 

• Design and document the goods-receiving process (delivery confirmation, documentation, sign-offs). 

• Identify re-order points and develop a system for flagging shortages or overstock conditions. 

SOP Development & Process Documentation 

• Write standard operating procedures for all procurement processes 

• Use the SOP framework provided by the Business Improvement team using the Complete Fence Way 

• Maintain living documentation that evolves as processes mature. 

• Communicate changes to processes before they are implemented 

Demand Planning & Forecasting 

• Collaborate with project and operations teams to forecast material demand. 

• Build demand-planning reports and identify seasonal patterns, recurring shortages, and cost trends. 

• Deliver actionable spend insights to leadership on a regular cadence. 

Cross-Functional Coordination 

• Serve as the central point of contact between project teams, vendors, warehouse, and finance. 

• Support invoice reconciliation and ensure all purchasing documentation is audit-ready. 

• Communicate proactively with leadership on risks, delays, and opportunities. 

• Coordinate deliveries with the team and ensure timely fulfilment of purchase orders. 

• Take on other duties as assigned by leadership. 

Required 

• 3-5+ years of experience in purchasing, procurement, or supply chain operations. 

• Demonstrated experience building or significantly redesigning procurement processes, not just operating existing ones. 

• Hands-on experience building workflows in Monday.com, Smartsheet, or a comparable work management platform (board creation, automations, reporting). 

• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, conditional formatting, data modelling). 

• Ability to write clear, usable SOPs and process documentation. 

• Strong communication and stakeholder management skills: you'll work directly with the COO, project managers, and vendors. 

• Self-directed and resourceful, comfortable operating with autonomy in an environment where the playbook doesn't exist yet. 

Preferred 

• Experience in the construction, fencing, or building materials industry. 

• Background in inventory management principles (min/max, reorder points, ABC analysis). 

• Familiarity with Monday.com administration (automations, integrations, dashboard design). 

• Prior experience in a small-to-mid-size or scaling company where you wore multiple hats. 

• Leadership experience or demonstrated ability to grow into a management role. 

• Bachelor's degree, ideally in supply chain management, logistics, or business administration, or equivalent practical experience. 

Key Competencies 

• Ownership and initiative 

• Process and systems thinking 

• Excel proficiency 

• Monday.com proficiency, or the ability to build it quickly 

• Clear documentation and communication 

• Cross-functional collaboration 

• Organizational skills 

• Negotiation skills 

• Research and analytical skills 

• Interpersonal skills 

• Attention to detail