Project Coordinator

Job Description

We have an exciting opportunity for a Project Coordinator at UL Research Institutes. The Project Coordinator coordinates various project activities, communicating with stakeholders, tracking project progress, and ensuring that projects are delivered on time and within budget. The Project Coordinator works closely with project managers, team members, and other departments to facilitate effective project management.

This is a remote based position.

UL Research Institutes:

At UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

Build a safer, more secure, and sustainable future with us. Join us and work with our Institute for Research Experiences and Education

cultivates the next generation of safety scientists through a mix of unique educational programs, academic partnerships, and research and standards development experiences.

We translate the findings of our research institutes into compelling educational materials, bringing to life scientific concepts using contemporary best education practices to create learning opportunities for a wide variety of secondary through postgraduate students. Our academic collaborations and support for the next generation of safety scientists likewise reach across the educational spectrum, including partnerships that reach out to students who are underrepresented in STEM fields.

Through all of our programs, we aim to unlock the diverse perspectives that are essential for solving the world’s most pressing safety and sustainability issues.

What you’ll learn and achieve:

As the Project Coordinator, you will play a key role in the rapid growth of UL as you:

• Collaborate with project managers to develop and maintain detailed project plans, including scope, objectives, success criteria, tasks, timelines, resources, and risk mitigation strategies.

• Facilitate clear and effective communication among project team members, stakeholders, and vendors, ensuring alignment and timely information sharing.

• Organize, support, and document regular project status meetings, capturing key discussions, decisions, and action items.

• Track and maintain project schedules and timelines, ensuring milestones are met and tasks are completed on schedule.

• Monitor project deliverables for quality, accuracy, and compliance with project requirements through regular reviews and quality checks.

• Identify, monitor, and escalate risks, issues, or deviations from project plans, proposing solutions or contingency actions as needed.

• Coordinate project resources, monitor utilization, and recommend adjustments to support project priorities.

• Prepare and maintain comprehensive project documentation, including project plans, status reports, meeting minutes, and stakeholder updates, highlighting progress, challenges, and achievements.

• Contribute to continuous improvement efforts by providing feedback on processes, sharing lessons learned, and participating in post‑project evaluations.

• Perform other duties as assigned.

What you’ll experience working at UL Research Institutes: We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.

• People: Our people make us special. You’ll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today’s global challenges require.

• Interesting work: Every day is different for us here. We see what’s on the horizon and use our expertise to build the foundations of a safer future. You’ll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.

• Grow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs.

• Values. Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.

• Total Rewards: All employees at UL Research Institutes are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. Depending on your role, you may be able to discuss flexible working arrangements with your manager. We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.

What makes you a great fit:

While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes:

• Excellent communication and interpersonal skills.

• Proficiency in project management software and tools.

• Detail-oriented with strong organizational skills.

• Ability to work independently and as a part of a team.

• An eagerness to learn, adapt, and take on new challenges as part of a remote team.

• Problem-solving and critical-thinking skills.

Professional education and experience requirements for the role include:

• Bachelor's degree in business administration, project management, or equivalent combination of education and experience.

• Experience working with multiple groups of stakeholders at one time.

About UL Research Institutes and UL Standards & Engagement

UL Research Institutes and UL Standards & Engagement are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.

Learn more about us and the offered benefits, visit our websites at UL.org and ULSE.org.

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