Coordinates interviews across teams, locations, and time zones; manages calendars, meeting logistics, travel arrangements, candidate communications, and ATS data. Partners with talent acquisition teams and hiring managers to resolve scheduling challenges, track interview activity, support recruitment reporting, and improve coordination processes. Ensures accurate, timely, confidential, and inclusive communication while delivering a strong candidate and stakeholder experience.
About Avalere Health
United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.
Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.
Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.
Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity. We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.
We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.
We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.
As a Talent Acquisition Scheduler, you’ll play a critical role in delivering a seamless and engaging experience for both candidates and hiring teams. Working closely with Talent Acquisition Partners, hiring managers, and interview teams, you’ll coordinate interviews across multiple time zones and business functions, ensuring every stage of the hiring process runs smoothly. Your organisation, attention to detail, and commitment to exceptional service will help us attract and secure top talent while creating a positive candidate experience.
What you'll do:
- Coordinate and schedule interviews across multiple teams, locations, and time zones.
- Manage interview logistics, including calendar invitations, meeting links, room bookings, and travel arrangements where required.
- Serve as a primary point of contact for candidates throughout the interview process.
- Partner closely with Talent Acquisition Partners and hiring managers to ensure efficient interview scheduling and resolution of calendar conflicts.
- Maintain accurate candidate and interview data within the Applicant Tracking System (ATS).
- Monitor interview activity and proactively identify and address scheduling challenges.
- Deliver a high-quality candidate experience through timely, professional, and inclusive communication.
- Assist with recruitment reporting and scheduling metrics.Identify opportunities to improve recruitment coordination processes and operational efficiency.
About you:
- Previous experience in recruitment coordination, talent acquisition, scheduling, HR administration, or a similar support role.
- Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
- Proven experience coordinating complex calendars and scheduling across multiple stakeholders and time zones.
- Excellent communication skills with a professional and candidate-centric approach.
- High attention to detail and commitment to accuracy.
- Experience using Applicant Tracking Systems (ATS) and Microsoft Office tools, particularly Outlook, Teams, and Excel.
- Strong problem-solving skills and the ability to confidently navigate scheduling challenges.
- Ability to build effective relationships with candidates, hiring managers, and colleagues at all levels.
- Comfortable handling confidential information with discretion and professionalism.
- Passion for creating exceptional candidate and stakeholder experiences.
What we can offer
You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind. Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year. We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.
Access free counselling through our employee assistance program and personalized health support. Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.
We encourage all applicants to read our candidate privacy notice before applying to Avalere Health.
Avalere Health Chicago, Illinois, USA Office
625 W Adams St, Suite 20-104, Chicago, Illinois, United States, 60661
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