Jobs at Smithbucklin

Coordinate exhibitor and sponsor relationships for trade shows, supporting pre-show and onsite execution, vendor/contracts review, floor plans, sponsorship fulfillment/tracking, ROI reporting, and cross-team collaboration to improve processes and attendee/exhibitor experiences.

Serve as staff liaison and regional administrator for four regional boards; manage member support inboxes and inquiries; support regional and local events (registration, webinars, promotional emails, on-site travel); coordinate membership dues, reimbursements, and invoices; maintain and update database records and rosters to ensure data accuracy.

Lead end-to-end delivery of conferences and events for assigned clients, including strategy, project and financial management, vendor and supplier oversight, housing and AV coordination, on-site execution, reporting, and stakeholder communication. Manage budgets, schedules, RFPs, volunteer committees, and risk mitigation to ensure event objectives are met.

Lead end-to-end meeting and event delivery for assigned clients, including strategy, project management, budgets, vendor procurement, housing, AV, F&B, on-site logistics, team oversight, and client communications to ensure successful conferences and events.

Lead end-to-end trade show delivery including project planning, logistics, financial management, exhibitor and sponsor relations, floor plan and space selection, supplier/RFP oversight, and sponsorship fulfillment. Collaborate with sales, marketing, education, and vendors to meet event objectives, monitor budgets, reconcile financials, and ensure successful on-site execution.

Manage member relations and committee liaison duties; provide administrative and project support; maintain database records and rosters; coordinate membership dues, AP/AR, and financial projects; support program and event planning and volunteer communications.

Serve as a product-focused technology analyst for association SaaS platforms (AMS/CRM/event/engagement). Lead implementations, gather requirements, configure and test systems, manage vendor issues, drive adoption and optimizations, support integrations, create knowledgebase and best practices, and act as a client-facing trusted advisor.

Support association membership and volunteer engagement by managing membership requests, serving as staff liaison to committees, coordinating surveys and awards, maintaining databases and websites, supporting advocacy projects, and assisting with board and committee meeting preparation.

Coordinate development and delivery of year-round and conference education programs. Support instructional design, virtual/online learning, committee management, speaker training, LMS and certification tracking, abstract management, and client communication. Manage multiple projects, meet deadlines, and travel up to 10% for events and meetings.

Support client marketing and communications by drafting and distributing content for email, websites, and social media; develop marketing collateral; manage distribution lists, production schedules, and content calendars; and update client websites. Collaborate with teams to meet deadlines and manage multiple projects while supporting branding, PR, and event marketing efforts.

Supports association clients by drafting and distributing email, website, and social content; developing marketing collateral; managing distribution lists, production schedules, and content calendars; and updating client websites. Collaborates on marketing strategy and meets deadlines while traveling up to 5%.

Lead strategic and operational management of I.C.E. accreditation programs, oversee standards and application processing, manage budgets and volunteers, grow services and partnerships, develop marketing and policy outreach, supervise a small team, and represent the organization externally. Requires balancing strategic planning with hands-on operations and occasional travel (3–5 meetings/year).

The Vice President of Marketing & Communications leads strategic vision and operational excellence, manages a large team, and enhances client engagement through innovative marketing strategies.

The coordinator will develop and implement marketing plans, manage communications, create marketing collateral, and track project budgets. They will also handle social media updates and coordinate junior team members' work.

Lead business development initiatives by building relationships with clients, managing sales processes, and shaping strategies for proposals and presentations.

The Head of Corporate Communications leads internal and external communication strategies, ensuring alignment of the company's narrative, advises executives, manages media relations, and develops engaging content while supporting employee engagement and brand visibility.

The Design Solutions Specialist creates engaging presentations and digital content using PowerPoint and M365 tools, enhancing client communications through design and automation.

The Sales Coordinator will manage sales processes for exhibits, sponsorships, and advertising, ensuring revenue generation and collaborative project management.

The Contracts Operations Coordinator will oversee contract management, compliance support, coordination across legal functions, and vendor management while enhancing legal workflows.

This opportunity allows recent graduates and alumni to connect with HR for various job and career events at Smithbucklin, covering roles in different fields.