Jobs at Smithbucklin

Coordinates educational programs, conferences, workshops, and virtual initiatives for a medical association. Manages abstracts, faculty and speaker communications, travel, reimbursements, educational technology, budgets, evaluations, reporting, and stakeholder coordination. Leads assigned projects from planning through execution, supports communications and content, and provides on-site conference support. The role requires strong organization, communication, customer service, and project coordination skills, with approximately 10% travel.

Drafts, edits, and distributes client marketing communications across email, websites, press releases, social media, newsletters, and content hubs. Creates long-form content and marketing collateral, conducts interviews and fact-checking, updates websites, manages advertising materials, and maintains schedules, distribution lists, files, budgets, and inventories. The role supports multiple nonprofit clients in a fast-paced environment and requires strong writing, editing, organization, and project-management skills.

Leads end-to-end trade show delivery, including project planning, timelines, budgets, financial reconciliation, floor plans, exhibitor and sponsor relationships, supplier coordination, contracts, and sponsorship fulfillment. Develops event strategies, manages risks and contingencies, communicates project status, and supports show-floor education. The role requires collaboration with clients, sales, marketing, education teams, vendors, and event partners, plus domestic and international travel of up to 20%.

Lead revenue growth and strategic oversight for multiple association client portfolios, managing exhibit, sponsorship, advertising, and partnership sales. Coach and direct sales teams, develop long-term revenue strategies, analyze performance and market trends, present forecasts to executives, collaborate cross-functionally, and manage portfolio financials, forecasting, and collections. Travel to events as required (~20%).

Lead end-to-end delivery of trade shows, managing project plans, budgets, exhibitor and sponsor relationships, floor plans, third-party vendors, and sponsorship fulfillment to meet event objectives. Coordinate cross-functional teams, oversee financial reconciliation, and ensure client and partner satisfaction.

Serve as the associationhief Staff Officer overseeing membership growth, operations, CRM/data strategy, digital marketing, education programming, volunteer governance, financial oversight, and staff leadership to drive engagement and operational excellence.

Support association membership and volunteer relations by handling member requests, customer service for continuing education and certificants, database maintenance and reporting, administrative and project support, and coordination of financial tasks including membership dues, registration, and AP/AR.

Lead and manage workstreams on multi-phase association consulting engagements, conduct interviews and focus groups, develop research-informed recommendations, produce executive-ready deliverables, and support facilitation. Contribute to knowledge management, refine methodologies, and collaborate across teams while maintaining client communication and meeting timelines. Travel and hybrid office presence required.

Develop and implement marketing and communications plans for association clients, including content creation, website and email updates, social media management, production coordination, budget and time tracking, and oversight of junior team members. Support campaign analytics and identify industry affiliation opportunities to meet client objectives.

Design, build, and maintain interactive Power BI dashboards and reports; collect, validate, and integrate data from multiple systems; improve data quality and reporting standards; partner with stakeholders across functions to translate business questions into insights; leverage AI tools to automate and accelerate analysis and reporting.

Develop and implement marketing plans and collateral across channels for association clients. Manage website updates, email campaigns and analytics, social media updates, budgets, project schedules, and junior team workflows. Support client outreach and identify affiliation opportunities to meet objectives.

Manage end-to-end HR operations including data entry, auditing HRIS, onboarding communications, new-hire documentation (I-9s, background checks), recurring and ad-hoc reporting, interview scheduling, SOP maintenance, and employee-facing HR support to ensure compliance and a positive employee experience.

Coordinate and administer talent development programs, manage LMS and course logistics, support onboarding and performance management, track certifications and invoices, partner with HR and vendors, and create process documentation and participant reporting.

Lead ISTAT's membership strategy and operations, manage a membership team, own the AMS, improve member experience and processes, partner with volunteers and cross-functional teams, and run the mentoring program.

Lead integrated growth marketing for Smithbucklin and 360 Live Media, designing and executing multi-channel campaigns to drive brand awareness, qualified leads, and pipeline growth. Manage content, digital, paid media, email, events and marketing operations; measure performance, optimize funnels, and report KPIs. Partner with business development and executives, improve systems and workflows, and coach a small marketing team to deliver scalable, data-driven results.

Design, deliver, and improve learning and leadership development programs. Partner with HR and business leaders to assess needs, facilitate virtual and in-person sessions, analyze program data, build learning materials, and measure impact to drive continuous improvement.

Manage and execute content marketing across print and digital channels. Edit, proof, and produce client publications; oversee production schedules, budgets, ad sales support, and collaborate with account teams, writers, designers, sponsors, and volunteer editors.

Support member and volunteer relations, provide customer service for education and certification processes, maintain databases and reports, assist with financial tasks (dues, AP/AR), review marketing collateral, and help prepare conferences and meetings.

Drive membership growth through prospecting, consultative sales, and pipeline management. Manage outreach via phone, email, LinkedIn and events, use Salesforce/CRM for forecasting and reporting, collaborate with marketing and operations, analyze trends to improve conversion, represent clients at events, and ensure smooth onboarding and member service.

Coordinate educational program planning for multiple clients including project management, speaker/vendor relations, content development, on-site execution, committee liaison, volunteer management, financial monitoring, and year-round program administration.