Founded in 1998, Envoy Global is an immigration services provider offering the only immigration management platform that makes it seamless for companies to hire and manage an international workforce. By combining access to top-tier legal representation - for both inbound and non-U.S. immigration - and proprietary technology, Envoy Global empowers companies to acquire the best talent regardless of where they live, while simultaneously managing their entire global workforce and enabling employees to take advantage of business opportunities around the globe. Envoy Global serves over 1,000 customers ranging from high-growth startups to Fortune 50 corporations.

As our business continues to experience impressive growth, we are now seeking a new HR Coordinator / Office Manager as a result of an internal promotion. This role, is a dual-role incorporating a variety of human resources and office management responsibilities.
This role is responsible for performing HR-related duties on a professional level in the following HR functional areas:
Onboarding new employees; and the organization of people-related documents with complete confidentially, and occasional ad-hoc reporting. 
The Office Manager component of this position is responsible for: Being the first point of contact in the office; remaining responsible for all front office activities; managing IT needs; handling large purchasing requests; and taking care of facilities and management of the building.  

Our ideal candidate will be a self-starter, who is just as comfortable working autonomously as within a team. This candidate should be corporate culture-focused, bringing enthusiasm to the office and offering up new ideas and programs.

As our successful candidate, you will be expected to undertake the following responsibilities: 

• Ensure all new hire paperwork and employee files are compliant; communicate with new employees prior to hire and during onboarding process for all required documentation 
• Work with the HR Generalist to schedule onboarding sessions for new hires and assist with new hire onboarding
• Maintain company org chart to ensure it is updated with new employees and open roles on a real time basis
• Ensure daily m ail retrieval and distribution – scanning documents to appropriate departments or vendors
• Work closely with HR Generalist on all adjoining matters 
• Support the CEO with  calendar management, expense tracking, and travel-related matters
• Function as assistant to the Chief People Officer with HR tasks and expense management; support other executive team members as needed 
• Oversee office maintenance (i.e., enter tickets into the building management platform and ensure these are addressed in a timely and careful manner)
• Enter all new employees and guests into building security system; manage employee badges
• Ensure that the facility is clean and maintained according to company policy, procedures and COVID-19 regulations
• Restock & order office snacks, office supplies, etc.,
• Conduct and document regular facilities inspections
• Manage relationships with vendors and checks completed work by vendors and contractors 
• Recommend maintenance, mechanical, electrical, and facility design modifications, as required 
• P lan and execute employee recognition events such as weekly lunches, happy hours, all company events/parties, and assist with ordering team/client lunches
• Manage HR documents in company intranet 
• Must be able to lift up to 25 pounds at a time. 

To apply for this role, you should possess the following: 

• 1-2 years of experience in a similar position 
• Strong organizational skills and project management skills
• Excellent written and verbal communication skills 
• A strong customer focus (with internal and external customers)
• Strong problem solving skills and the ability to make decisions, as authorized 
• A professional demeanor combined with warmth and approachability 
• The ability to take initiative and identify opportunities for process improvement/re-engineering 
• A sense of humor and creative eye
• High school Diploma (or equivalent) minimum 

Location: Must be able to work on-site at our Chicago HQ 1-2 days per week. 

To APPLY please send through your  updated resume via the link below.

Envoy Global is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief.

EOE AA M/F/Vet/Disability