Project Assistant III

Department

About the Department

Job Information

Job Summary:

The Project Assistant III will coordinate and support a wide range of administrative support functions, processes and activities for to the Section of Hematology/Oncology in the Department of Medicine.

This is an academic discretion position.

Responsibilities:

• Answer and respond to internal and external calls and visitors, referring them to appropriate area or individual.
• Distribute mail, order supplies and maintain office area as well as equipment.
• Analyze and resolve issues of varying complexity.
• Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications.
• Provide general clerical support to faculty and staff including: assisting with correspondence, presentations, coordinating meetings and making travel arrangements.
• Screening and detail message taking is of the utmost importance as patients, physicians, and fellows will be calling with critical information.
• Assist with onboarding/departure of faculty and staff including management of online directory.
• Assist with financial matters including: purchase orders, invoices, travel reimbursements, and other payment/billing activities.
• Order supplies (via Internet) for office and laboratories.

Competencies:

• Communicate effectively in English, both orally and in writing required.
• Work effectively with supervision and as a part of a team required.
• Identify priorities; recognize and resolve or refer problems required.
• Proficient knowledge of Microsoft Word, Excel and Outlook required.

Additional Responsibilities

Education, Experience, or Certifications:

Education:

• High School Diploma, or equivalent, from an accredited institution required.
• Bachelor's degree preferred.  

Experience:

• One to two years of office experience required.
• Three years of office experience in complex, fast-paced office environment preferred.
• Hospital or academic medical center experience preferred.

Pay Range:

• $22.17 - $32.47 hourly

Required Documents:

• Resume
• Cover Letter

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Pay Rate Type

Pay Range

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Scheduled Weekly Hours

Union

Job is Exempt

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Posting Date

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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