Sr Legal Admin Assistant

GENERAL SUMMARY: The Senior Legal Administrative Assistant will be responsible for performing legal assistant activities as well as executive level administrative activities in support of the operations of the Legal Department of the Alzheimer’s Association with the primary objective of helping the department operate effectively. The position requires someone who understands complex business-related legal documents as well as governmental filing applications, can work independently, and manage tight timelines.

ESSENTIAL JOB FUNCTIONS:

• Governmental Registrations: Engages in corporate governance, including working independently to prepare, for review by the General counsel, assumed name registrations, charitable solicitation registrations, business and raffle licenses; in so doing, interfaces with registered agents and outside consultants that assist with maintaining the Alzheimer’s Association’s registrations in all 50 states and the District of Columbia; manages action plans to ensure all such registrations and licenses are timely filed;
• Insurance: Engages with internal stakeholders to secure the information necessary to independently prepare insurance applications for review by the General Counsel;
• Estate and Trusts: Assists the Associate General Counsel for Trust and Estates with preparing, processing and filing various trust and estate documents as well compiling reports on various trust and estate matters;
• Financial Matters: Processes the Legal Department’s invoices; handles and processes expense reports and check requests;
• Document Preparation: Uses PowerPoint, MS Word, Excel and other programs in preparation of correspondence, documents and/or presentation; efficiently creates charts, graphs, tables and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents;
• Filing: Establishes and maintains filing systems; classifies, sorts, and files correspondence, certificates of registration, trademark filings and other legal documents;
• Administrative Support: Performs special projects and support activities to assist the Department; coordinates meetings, calls and conferences; provides general high level day-to-day administrative support to the division.

Minimum Qualifications:

• Associate’s Degree or combination of equivalent experience and education
• 5+ years experience in a senior Administrative Assistant support role
• High level of proficiency using Microsoft Word, Excel and PowerPoint required
• Outstanding organizational, interpersonal and administrative skills
• Excellent attention to detail with the ability to multi-task
• Excellent telephone, writing and proofreading skills
• Must be self motivated and able to meet deadlines under pressure
• Must have ability to work as part of team as well as to work independently
• Ability to handle highly sensitive and confidential information

Desired Qualifications:

• Experience working in a legal setting is a plus
• Experience working in a non-profit setting is a plus
• Paralegal certificate is a plus

Position Location: Chicago office (hybrid)  

Full time 

Position Grade & Compensation: Grade 506, non-exempt  The Alzheimer's Association’s good faith expectation for the annual  pay range for this role is between $70,000-$83,000 

Reports To: VP, General Counsel 

Who We Are: 

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia– by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support. 

The Alzheimer’s Association announced a landmark $100 million investment in research for 2023. This unparalleled commitment is illustrative of the momentum we are building in dementia research — our investments today will lead to breakthroughs tomorrow. 

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,750 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease. 

We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer’s, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website www.alz.org/jobs to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.  

At the Alzheimer's Association®, we believe that diverse perspectives are critical to achieving health equity — meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer’s and dementia. 

 The Alzheimer’s Association commitment remains steadfast in engaging all communities in our full mission. The Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment to the fullest extent required by law, including, but not limited to, on the basis of race, color, religion, age, sex, national origin, gender identity, disability status, genetics, protected veteran status, sexual orientation, or any other legally protected characteristic. 

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan. Please click HERE for more information. 

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.