Top Billing Specialist Jobs in Chicago, IL

Processes billing transactions, invoices, credits, payments, and account adjustments; maintains customer accounts; audits billing information; researches discrepancies; resolves customer inquiries; monitors reports; supports collections; and collaborates with internal departments. The role is customer-facing and requires accurate documentation, strong communication, accounting skills, and proficiency with Microsoft Office and Oracle.

Processes invoices, credits, payments, account adjustments, and billing transactions. Maintains customer accounts, audits billing data, monitors reports, resolves discrepancies, supports collections, and responds to customer inquiries by phone and email. Partners with internal departments, documents resolutions, follows billing policies, and contributes to process improvements.

Processes daily accounts payable and accounts receivable invoices, billing, credit memos, employee and utility expenses, and service invoicing. Performs AP check runs, shipment audits, and monthly credit memo audits. Communicates with management, customers, and sales regarding billing issues while supporting accounting operations and meeting deadlines.

Processes attorney invoice submissions through e-billing platforms, records deposits and payments, applies prepaids, handles refunds and write-offs, researches billing issues, supports collections, maintains billing records and spreadsheets, and prepares accounts receivable reports while protecting confidential information.

Manages billing and work-in-progress inventory for assigned law firm partners, prepares accurate and timely client invoices, resolves billing issues, maintains status documentation, analyzes billing processes, and recommends process or system improvements. The role requires strong client service, communication, organization, attention to detail, Excel proficiency, problem-solving, and collaboration.

Manage insurance carrier invoice appeals: draft attorney narratives, track deadlines, maintain appeal logs, communicate with attorneys and billing, identify reductions and process improvements, and support billing and collections to maximize client recoveries and ensure adherence to outside counsel billing guidelines.

Manage support billing requests, invoicing, invoice distribution, data entry, modifications, and issue resolution across multiple divisions. Use Excel, Word, ServiceNow, Ariba, Coupa, and EDI while meeting recurring deadlines and maintaining accurate procedures. The role requires collaboration with internal and external customers, process improvement, critical thinking, and cross-training within the Billing department.

Manages legal billing from bill preparation through electronic and conventional submission. Coordinates with attorneys, clients, staff, and accounting to resolve billing issues, finalize invoices, and prepare billing reports. Requires prior law firm billing experience, strong Microsoft Office skills, attention to detail, organization, communication, and problem-solving abilities. Legal secretarial, electronic billing, and Elite 3E experience are preferred.

The Billing Specialist prepares, edits, and distributes client invoices and prebills; manages billing adjustments, alternate rates, exemptions, approvals, and client billing information. The role processes electronic invoices, resolves billing issues, provides billing reports and statistics, responds to attorney and client inquiries, and tracks work in progress while ensuring monthly billing deadlines are met.

Manage direct bill premium payments, cash application, accounts receivable aging, reconciliations, refunds, payment exceptions, collections, reporting, and audit support. Resolve billing discrepancies and payment disputes while communicating with policyholders, agents, brokers, and internal teams. The role requires accurate multi-system billing work, Excel reporting, independent judgment, and collaboration across finance, customer service, and underwriting.

Own end-to-end billing, collections, reconciliation, overdue invoice tracking, and accounts receivable reporting. Lead implementation of a new billing and accounting system from scoping through go-live, then build automation to replace spreadsheet-heavy processes. The role will identify structural reconciliation issues, improve revenue visibility, collaborate with Finance during month-end close, support service teams, and provide leadership with accurate billing performance insights.

Prepare and process government contract invoices in Deltek Costpoint, ensuring compliance with contract terms, funding limits, FAR/DFARS requirements, and internal controls. Reconcile billing to general ledger and project accounting records, resolve invoice errors and disputes, monitor contract ceilings and performance periods, support audits and financial close activities, and collaborate with project management, project controls, and system administrators to improve billing accuracy and efficiency.

Support attorneys and accounting by preparing client bills, proformas, invoices and reports; manage client accounts, past-due follow-up, EDI processing, and ensure compliance with billing agreements and Outside Counsel Guidelines. Advise attorneys on complex billing arrangements, train and mentor billing staff, collaborate with finance teams, and assist on special projects and process improvements.

Reviews and approves customer accounts, maintains accurate account data, generates and processes invoices, resolves billing discrepancies, responds to billing inquiries, and maintains accounts receivable documentation. The role collaborates with sales, customer service, and finance teams while ensuring compliance with financial controls and billing regulations. It also supports reconciliations, audits, process improvements, system upgrades, and policy updates.

Manages and validates client, firm, matter, and timekeeper billing rates within the finance system. Implements rate arrangements, discounts, and cost exceptions; monitors expirations; reviews client guidelines and engagement letters; resolves billing inquiries; supports annual rate uploads, reporting, system testing, documentation, and high-volume request tracking.

Prepare and edit prebills and high-volume client invoices using Aderant and Prebill Viewer; ensure compliance with billing guidelines; submit e-bills via EHub; monitor and resolve rejections or reductions; respond to billing inquiries and produce ad hoc reports and special project work.

Coordinate monthly legal billing cycle for assigned attorneys: prepare and finalize invoices, verify accuracy, apply adjustments, submit via e-billing vendors, respond to billing inquiries, maintain billing systems and reports, and collaborate with attorneys, clients, and internal teams to resolve disputes and ensure compliance with client guidelines.

Manages medical billing and insurance coordination for personal injury clients. Submits Med Pay and health insurance information, opens subrogation claims, follows up with providers and carriers, verifies balances and ledgers, maintains accurate payment records, coordinates Medicare, Medicaid, Tricare, and veterans benefits, and supports timely settlement distributions. Tracks KPIs, maintains SmartAdvocate activity, answers calls, and follows firm procedures while advocating for maximum client recovery.

The Part-Time Invoicer prepares and sends weekly client invoices, reconciles billing data, maintains client records, and supports month-end reconciliation.

Own end-to-end billing and revenue recognition for a SaaS business line: prepare and issue invoices, reconcile billed vs. recognized revenue, maintain deferred revenue schedules, resolve discrepancies, support collections, coordinate with sales and cross-functional teams, participate in NetSuite implementation and audits, and maintain organized financial records.

The Billing Specialist processes high volumes of bills, ensures accuracy, communicates solutions for billing issues, and assists with special billing projects.

Reconcile and process individual and group insurance premium payments, research and clear suspense items, perform member-level reconciliations and terminations, generate refunds and correspondence, complete payment audits in Excel, and meet quality and productivity benchmarks while collaborating with internal stakeholders.

Handle residential solar billing inquiries, resolve customer billing concerns, update customer records, apply college-level math, and support fast-paced team operations while learning solar billing processes.

Manage client invoice processing, monthly retainers, account reconciliations, and collections. Post AR entries, apply payments, update customer records, prepare accruals and statements, and support accounting reporting and ad-hoc projects.

Manage project setup, validate time and expenses, execute client invoicing and vendor invoice processing in Certinia. Partner with project managers and finance to resolve billing discrepancies, support revenue recognition, monitor project financials, and develop reporting/dashboards. Use AI tools to streamline workflows and improve billing accuracy, data integrity, and operational efficiency.