Top Payroll Specialist Jobs in Chicago, IL

Leads complex multi-state U.S. payroll administration, including calculations, deductions, tax compliance, audits, reporting, escalations, quality controls, vendor coordination, training, and process improvement. Partners with HR, Finance, Legal, unions, and local teams to resolve issues, maintain collective bargaining compliance, and improve payroll accuracy and efficiency.

Processes payroll data, wage payments, garnishments, special checks, tax and unemployment filings, and new-hire paperwork. Audits time entries, updates employee payroll information, reconciles payroll-related accounts, prepares management reports, and maintains tax and W-2 records. Communicates with employees, payroll vendors, and taxing authorities to resolve issues and prevent penalties. This routine support role operates under close supervision and requires accuracy, organization, and payroll or accounting experience.

Process full-cycle, multi-state payroll across multiple entities and frequencies. Validate payroll inputs, commissions, timekeeping data, deductions, taxes, and adjustments; conduct reconciliations, audits, reporting, and year-end W-2 activities. Resolve employee payroll inquiries, maintain accurate records, ensure regulatory compliance, and support payroll controls and deadlines while partnering with Finance, business leaders, and assigned business units.

Provides end-to-end payroll processing support for multiple managed customers, including case management, escalations, root cause analysis, client calls, Workday payroll configuration, year-end processing, tax and audit troubleshooting, compliance support, and customer issue resolution. Maintains documentation, meets service metrics, and collaborates with internal and customer teams in a remote environment.

Provides end-to-end payroll processing and customer support for multiple managed payroll clients. Responsibilities include resolving cases and escalations, configuring Workday payroll components, supporting year-end processing, troubleshooting tax and audit reports, conducting client calls, documenting procedures, and maintaining service-level, quality, and production standards.

Provides end-to-end payroll processing and customer support for multiple managed payroll clients. Responsibilities include resolving cases and escalations, meeting service-level targets, configuring Workday payroll components, supporting tax and year-end processes, troubleshooting audit reports, conducting root cause analyses, leading client calls, maintaining documentation, and collaborating with internal and customer teams.

Provides end-to-end payroll processing support for multiple managed customers. Responsibilities include handling payroll cases and escalations, configuring Workday payroll components, supporting year-end processing, troubleshooting tax and audit reports, conducting root cause analyses, leading client calls, maintaining documentation, and meeting service-level and quality metrics.

Processes end-to-end payroll for multiple managed customers, including Workday configuration, payroll taxes, deductions, year-end support, audits, and compliance. Resolves customer and internal cases, manages escalations, performs root cause analysis, leads client calls, maintains documentation, and meets service-level, quality, and production targets. The role requires strong payroll expertise, multi-jurisdiction tax knowledge, customer service, analytical skills, and the ability to manage competing deadlines.

Processes and audits multi-state payroll for healthcare employees, ensuring accurate wages, deductions, benefits, taxes, and compliance. Maintains payroll and HRIS records, reconciles reports and accounts, supports W-2s, tax filings, and audits, resolves employee payroll questions, and partners with HR and Finance on employee status changes and process improvements.

Process regular and off-cycle US payroll, calculate payroll inputs, ensure tax and regulatory compliance, audit records, resolve employee and stakeholder requests, maintain documentation, improve payroll systems and processes, and support Canada payroll processing. The role also provides backup support, participates in payroll projects, and collaborates with multiple departments and stakeholders while working Eastern Standard Time hours.

Processes end-to-end payroll for multiple managed customers, resolves cases and escalations, supports Workday payroll configuration, handles year-end and multi-jurisdiction tax activities, troubleshoots audit reports, conducts client calls, documents root causes, and maintains service documentation. The role requires strong payroll compliance knowledge, customer service, analytical ability, organization, and accurate management of competing deadlines.

Maintains employee payroll records, processes payroll changes, prepares earnings and deduction reports, balances payroll totals, resolves discrepancies, answers payroll inquiries, protects confidential information, and supports payroll and finance projects.

Process bi-weekly multi-state payroll via Workday for exempt and non-exempt employees; manage payroll tax registrations and notices; support year-end W-2s and external audits; reconcile payroll bank transactions and GL accounts; partner with HR, Finance, and Treasury; create ad hoc reporting and drive payroll process improvements and automation.

Manage payroll processing and year-end activities in ADP for approximately 100 employees, including earnings, commissions, taxes, and regulatory reporting. Administer health, retirement, statutory, and voluntary benefits; process enrollments and changes; coordinate with providers; and support annual enrollment. Maintain accurate HRIS records, assist with onboarding, research competitive benefits, resolve discrepancies, and provide employee and manager support.

Supports daily payroll transactions, including bi-weekly and monthly processing, timecard review, rate verification, data validation, employee inquiries, service requests, reporting, and records maintenance. Ensures compliance with DOE regulations, federal and state laws, and organizational policies while safeguarding confidential payroll data. Collaborates with Payroll, Human Resources, Legal, and Accounting teams.

Provides end-to-end payroll processing and customer support for multiple managed accounts. Responsibilities include resolving cases and escalations, conducting root cause analysis, configuring Workday payroll components, supporting payroll taxes and year-end processes, troubleshooting audit reports, leading client calls, maintaining documentation, and meeting service-level, quality, and production targets.

Manage end-to-end international payroll for clients across the U.S., Canada, the U.K., and additional countries. Process payroll changes, reconcile results, coordinate funding and filings, resolve client issues, and maintain accurate records. Help establish payroll processes in new countries by researching statutory and tax requirements. Use ADP, Rippling, Salesforce, and other systems while documenting procedures and supporting continuous improvement.

Resolve complex payroll corrections, amended returns, tax notices, and multi-jurisdiction payroll issues for employer customers. Diagnose root causes, coordinate with tax operations, product, and engineering, explain resolutions to partners, and help document and automate recurring processes. The role requires payroll-provider experience across prior-quarter and prior-year amendments, state and local taxes, agency notices, and Canadian equivalents.

Provide expert US payroll support to partners and customers, resolve complex payroll and tax issues, educate support teams, lead training, and build scalable knowledge and customer experience processes. The role collaborates with product and engineering on platform improvements, audits payroll operations, analyzes data, and serves as a primary partner contact. It requires strong payroll expertise, customer communication, spreadsheet skills, ticketing-system experience, and comfort working autonomously in a fast-paced startup.

Manage the complete payroll process for assigned clients, ensuring accurate and timely payroll administration. Use ADP Workforce Now, Rippling, and Salesforce CRM to support multi-client payroll operations. Maintain strong attention to detail, meet quality and client service standards, manage deadlines, and build trusted relationships with clients and colleagues.

Manage multistate and local U.S. payroll tax processes, including reconciliations, reporting, registrations, tax deposits, amendments, employee tax inquiries, and ADP updates. Support SOX audits, tax equalization, withholding calculations, process documentation, quality checks, training, stakeholder management, and process improvements. Resolve escalations, maintain compliance with tax regulations, and assist the tax manager with testing and audit activities.

Process and review sales commission statements, calculate draw balances, maintain compensation plans in an automated system, provide payroll and finance reporting, answer sales staff questions, support audits, and contribute to process improvements, data analysis, presentations, and other payroll and finance duties.

Owns end-to-end multi-entity payroll processing and benefits administration, ensuring accurate payments, tax compliance, reconciliations, benefits enrollment, carrier coordination, and employee support. Maintains HRIS and personnel records, supports onboarding, offboarding, I-9 compliance, reporting, audits, and HR projects. Partners with Finance and HR across multiple business units, including nonprofit and international worker administration.

Manage complex U.S. and Canadian payroll tax compliance, including audits, agency inquiries, filings, reconciliations, tax adjustments, employee tax configurations, and W-2/W-2c and T4 reporting. Resolve escalated tax matters, oversee registrations and vendor coordination, identify control gaps, and improve payroll tax processes while ensuring regulatory accuracy and timely reporting.

Owns global payroll, benefits administration, HRIS operations, compliance, audits, and total rewards analytics across the U.S., Canada, U.K., and Europe. The role manages payroll vendors and benefits programs, leads open enrollment, ensures multi-jurisdictional compliance, optimizes HR systems, reconciles benefits costs, and mentors offshore People Operations staff.