Top Office Manager Jobs in Chicago, IL

The Office Manager coordinates daily office operations, administrative workflows, vendor relationships, onboarding logistics, facilities support, records, events, budget tracking, and administrative team coverage. The role partners with market leadership and corporate teams, maintains confidential information, resolves operational issues, and identifies process improvements. Responsibilities include managing office resources, licensing support, supplies, equipment, meetings, and communication across teams.

Provides administrative and clerical support for a foster care and adoption program. Manages office supplies, records, correspondence, databases, file audits, CQI reporting, billing support, onboarding, calendars, facilities coordination, and staff assistance. Maintains confidentiality, supports audits, coordinates travel and transportation, handles office security and technology requests, and ensures compliance, safety, and orderly office operations.

The Office Manager supports daily school operations and Human Resources by managing front-office services, payroll timekeeping, attendance reporting, employee records, onboarding, benefits coordination, contracts, invoices, and receivables. The role also supervises front-office staff, maintains confidential personnel files, supports projects, and ensures accurate HR and payroll information. This is a full-time, in-person position requiring strong organization, communication, customer service, confidentiality, and proficiency with Microsoft Office.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Manages executive support, complex calendars, travel, expenses, meetings, events, and employee experiences. Oversees onsite workplace operations, vendors, purchasing, facilities coordination, supplies, visitor access, and office resources for approximately 130 employees. Builds a welcoming workplace experience, coordinates leadership and employee gatherings, manages confidential information, resolves operational issues, and develops processes that improve efficiency and consistency. This is an onsite role requiring occasional early morning or evening availability.

Leads the Careers team and manages corporate office administration, onboarding, training coordination, executive support, calendars, travel, vendors, records, systems access, compliance documentation, and operational workflows. The role maintains a professional office environment, coordinates leadership and company events, supports restaurant openings and special projects, and ensures administrative follow-through across corporate and field teams.