Top Office Manager Jobs in Chicago, IL

Oversee daily administrative and operational functions for Harbor Light Center. Provide high-level support to the Executive Director and leadership, supervise administrative staff, coordinate interdepartmental workflow, assist with budgets, grants, compliance (CARF), billing support, meetings, records, purchasing, and ensure office resources and reporting processes run efficiently.

Leads the Careers team and manages corporate office administration, onboarding, training coordination, executive support, calendars, travel, vendors, records, systems access, compliance documentation, and operational workflows. The role maintains a professional office environment, coordinates leadership and company events, supports restaurant openings and special projects, and ensures administrative follow-through across corporate and field teams.

Manage office administration and support the Head of Administration across contract management, bookkeeping, vendor and client billing, event planning, HR onboarding/offboarding, benefits assistance, and general office logistics in a hybrid, local-role.

Provides executive administrative support, including calendar management, correspondence, briefing materials, office logistics, stakeholder communication, event and protocol coordination, and domestic and international travel planning. Ensures compliance with Department of State administrative and travel policies while managing invitations, attendance, venues, transportation, documentation, and post-event follow-up.

Manage day-to-day hybrid office operations and front desk; handle vendor and building contacts; support program logistics for events and participant travel; process reimbursements, invoices, and financial reconciliation; create operational processes and special reports; coordinate leader calendar and project support.

Manage daily office operations including front-of-house, meeting coordination, vendor and budget management, event planning, executive administrative support, HR administrative assistance, and process improvements to maintain an organized, efficient workplace.

Serve as the office's first point of contact, manage daily administrative and financial tasks, maintain records and project documents, support permits and compliance, assist with construction project coordination, bookkeeping (QuickBooks), vendor payments, onboarding, and community meeting/event coordination.

Manage daily operations of the River North HQ including supplies, maintenance, workplace projects, events, travel logistics, onboarding, payment processing, and internal communications. Serve as liaison between leadership and stakeholders to ensure smooth office functioning and employee experiences.

Manage the school main office, coordinate student enrollment and attendance, welcome visitors, support teachers and leadership, maintain records and supplies, assist with events and communications, and ensure daily office operations run efficiently and safely.

KIPP Chicago seeks a Bilingual Office Manager to provide customer service, oversee student attendance, manage enrollment, assist staff, and support school operations.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.