Top Administrative Assistant Jobs in Chicago, IL

Provide high-level administrative support to 4–6 executives: manage complex calendars, coordinate travel and expenses, arrange meetings and events, prepare professional communications, handle general office tasks, and foster team relationships to ensure efficient, organized, and productive operations.

Provide administrative support to consulting professionals including travel and calendar management, expense reporting, client deliverable preparation and quality review, meeting coordination, onboarding support, front-desk backup, and special projects. Mentor junior staff, drive internal initiatives, and partner with stakeholders to proactively address needs.

The Administrative Assistant supports executives by managing schedules, coordinating travel, preparing communications, and driving team activities in a fast-paced environment.

Provide administrative support to Partners and Executives, manage calendars, arrange travel, prepare documents, and assist with special projects.

Provide administrative and operational support to the COO and leadership: manage calendars, prepare reports and presentations, track projects and initiatives, coordinate cross-department communication, maintain trackers and action logs, assist with implementation of policies and events, support travel and vendor logistics, handle confidential information, and identify process improvements.

Provide on-site administrative and coordination support to R&D and Juice teams and executive leadership. Manage meeting coordination, conference rooms, onboarding and tours, vendor oversight, event planning, supplies, mail/shipping, common-area upkeep, and ad-hoc projects for the Workplace Manager.

Provide professional administrative support to department leaders: prepare and proofread documents and presentations, schedule meetings and travel, record minutes, process invoices/expenses, maintain tracking and filing systems, and perform general office coordination and special projects.

Provide comprehensive administrative support to senior leaders in Spend Management: manage calendars, meetings, travel logistics, documents and presentations, process expenses and onboarding, maintain shared files (SharePoint), coordinate events, handle sensitive information with discretion, support projects, and deliver on-site meeting assistance to enable team efficiency and alignment.

Provide high-level administrative support to the Chief Business Development Officer and Global Head of Tax, managing complex calendars, travel, meetings, communications, expense processing, presentations, onboarding, vendor/invoice coordination, and confidential materials. Serve as liaison with internal stakeholders, support team operations, cover local admin team, and assist with special projects and occasional travel.

The Physician Administrative Assistant provides administrative support to physicians, manages patient records, schedules procedures, and communicates with patients and healthcare providers to ensure efficient operations.

The Administrative Assistant provides administrative support to attorneys and paralegals, managing documents, scheduling, and workflow in a legal environment.

The Legal Administrative Assistant provides administrative support to attorneys, including document preparation, billing management, and task organization, while ensuring compliance with firm policies and processes.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Provide case management and administrative support for a mental health practice: coordinate client intake and follow-ups, maintain client records and filing systems, schedule appointments, prepare reports and communications, support clinicians, and act as a primary contact for clients and external partners.

Provide remote administrative and clerical support: schedule virtual meetings, prepare and distribute reports and internal communications, maintain filing systems and databases, update policies, and assist managers with operational tasks to ensure smooth day-to-day operations.

Provide administrative and clerical support including answering calls, scheduling appointments, planning meetings and taking minutes, preparing reports, maintaining filing systems and office procedures, ordering supplies, booking travel, reconciling expenses, and acting as primary contact for internal and external clients. Must be bilingual Spanish/English and capable with MS Office and office equipment.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

The Administrative Assistant will manage schedules, coordinate logistics, handle administrative tasks, and support leadership in a fast-paced AI technology environment.

Support founders in operations, community management, and business development, managing schedules, coordinating outreach, and optimizing workflows across platforms.

The Administrative Assistant will support internal team operations by ensuring task completion, data management, report generation and effective communication.

This remote role involves acting as the first point of contact for clients, delivering customer service, managing schedules, and maintaining records.

The role involves administrative support, proposal and sales coordination, meeting management, project management assistance, and maintaining organized documentation.

The Administrative Assistant will organize data, manage email communications, facilitate department updates, and maintain digital documents while supporting the management team remotely.

The Executive Administrative Assistant manages a range of administrative tasks, supports executives, coordinates communications, and maintains operational efficiency within a healthcare organization.