Top Administrative Assistant Jobs in Chicago, IL

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, meeting and event planning, information dissemination, and team relationship building. Acts as an executive gatekeeper and team ambassador while solving problems independently, adapting to changing priorities, and maintaining high standards of organization, communication, and confidentiality.

Supports two senior vice presidents by managing complex calendars, communications, domestic and international travel, meetings, expenses, budgets, procurement coordination, reports, presentations, and confidential information. The role requires independent judgment, strong organization, attention to detail, and collaboration across continents and time zones in a hybrid work environment.

Support multiple executives by managing complex calendars, travel arrangements, expense reports, meetings, events, communications, and administrative projects. Coordinate conference rooms, catering, audiovisual technology, supplies, and team activities while maintaining strong relationships across the organization. The role requires flexibility, organization, problem-solving, excellent written and verbal communication, and the ability to manage shifting priorities in a fast-paced environment.

Provides administrative and executive support to leadership and investment professionals. Responsibilities include complex calendar management, meeting and event coordination, domestic and international travel arrangements, expense reporting, office operations, filing, light technology support, client documentation, compliance, and process improvement. The role serves as a liaison with internal and external stakeholders, maintains confidentiality, supports client-facing engagements, and assists with special projects in a hybrid Chicago office environment.

Provides full-time in-office administrative support to real estate sales professionals, including transaction file preparation, listing maintenance, agreements, closings, data entry, document management, advertising, phone coverage, mail handling, customer greeting, office support, and social media assistance.

Assists the Payroll Manager with weekly and semimonthly payroll processing, journal entries, employee record updates, payroll filing, onboarding, I-9 and E-Verify compliance, employment verifications, and employee payroll support. Maintains confidential payroll information, establishes new-hire accounts, and helps employees resolve Paylocity access and paystub issues.

Provides administrative support for customer service, accounting, and office operations at a property management company. Responsibilities include handling calls and emails, assisting walk-in customers, entering account data, organizing invoices and checks, managing mailings, processing postage charges, and sending account statements. Requires accuracy, interpersonal skills, and proficiency with Word, Excel, email, web applications, and office equipment.

Provides comprehensive secretarial and administrative support for a Skills Advancement Coaching Program. Responsibilities include preparing reports, tracking payroll and time off, processing reimbursements, monitoring budgets, maintaining personnel and insurance records, coordinating schedules and new-hire materials, managing supplies, collecting data, maintaining databases, and preparing correspondence and meeting documentation. Requires strong Microsoft Office, typing, communication, organization, and multitasking skills.

Provides administrative and operational support by answering phones, entering information, maintaining resident files, assisting with apartment leasing, and processing rent payments. Serves as a substitute van driver when needed and communicates professionally with residents, guests, and coworkers. Weekend availability, a valid driver’s license, and no prior experience are required.

Provides administrative support to academic and healthcare leaders by managing calendars, meetings, travel itineraries, correspondence, files, credentialing records, documents, supplies, phone inquiries, meeting minutes, and expense reimbursements. Routes clinically related messages to care teams and delivers customer service to patients, families, employees, leaders, and vendors while maintaining accuracy, discretion, and effective prioritization.

Provides executive administrative support in a fast-paced environment by managing multiple calendars, arranging meetings and travel, preparing expense reports and business communications, coordinating events, and handling general office tasks. The role requires strong organization, adaptability, communication, problem-solving, and proficiency with office productivity and video-conferencing tools.

Provides administrative and clerical support to the Quality Leadership team, including calendar and travel coordination, filing, data entry, document control, database maintenance, report distribution, meeting logistics, and credit card reconciliation. The role also compiles and trends data, drafts documents and presentations, manages shared files, and supports daily office activities.

Serves as the front-desk point of contact while providing administrative, mailroom, employee support, event coordination, travel logistics, records management, and Operations team assistance. Responsibilities include visitor and badge management, temporary employee payroll administration, manufacturing tour scheduling, mail and package distribution, supply inventory, meeting coordination, and support for employee programs. The role requires strong organization, communication, confidentiality, customer service, and proficiency with Microsoft Office in a manufacturing environment.

Provides administrative support for office workflow, meetings, events, committees, expense reporting, reception, and event planning. Coordinates with supervisors and colleagues to complete assignments promptly, provides backup support, and assists with committee activities. Requires strong communication, writing, interpersonal, proofreading, computer, and organizational skills, along with flexibility and the ability to lift up to 50 pounds.

Provides part-time administrative and office-operations support, including scheduling, project intake, records management, supply coordination, mail handling, onboarding, travel arrangements, event planning, customer-service support, and office technology coordination. Maintains confidential client, employee, financial, project, and legal information while supporting the Local Director, Finance team, staff, vendors, and project partners.

Provides clerical and administrative support through scheduling, document preparation, communications, record keeping, data entry, office supply management, meeting coordination, travel arrangements, and vendor coordination. The role also handles cargo documentation, freight transfer manifests, compliance paperwork, and database updates. Requires flexible availability, including nights, weekends, and holidays, and airport security clearance eligibility.

Provides comprehensive administrative support to 2–4 vice presidents in Spend Management. Responsibilities include calendar and meeting coordination, event logistics, document and presentation preparation, project tracking, file and database organization, communications, expense and invoice processing, onboarding support, and onsite meeting assistance. The role requires discretion, strong organization, proactive problem-solving, and effective collaboration across teams in a fast-paced, matrixed environment.

Provide administrative support to up to four senior managers in a fast-paced trading and research environment: manage complex calendars, travel and meeting logistics, expense reporting, communications, event coordination, and liaise with internal teams while handling confidential information.

Provide high-level administrative support to Commercial & Investment Banking executives: manage complex calendars, coordinate domestic and international travel, organize meetings and events, process T&E expenses and invoices, prepare presentations and spreadsheets, and lead ad hoc projects while representing senior leaders professionally and maintaining confidentiality.

Provides bilingual English-Spanish executive and administrative support for a physical therapy practice. Responsibilities include managing calls, emails, texts, appointments, calendars, client pricing inquiries, records, workflow tools, and executive personal scheduling. The role also supports travel bookings, medical appointments, family itineraries, LinkedIn updates, networking, and light social media management. Requires strong organization, confidentiality, remote work capability, and familiarity with Google Calendar, Zoom Phone, scheduling platforms, and workflow automation.

Provides administrative support to tax partners and team members by managing calendars, expenses, billing, travel, meetings, deliverables, CRM reporting, forms, workflows, training schedules, and CPE reporting. The role requires strong communication, confidentiality, independent judgment, client service skills, and proficiency with Microsoft Office. Local or overnight travel to clients may be required.

Support two senior engineering executives through calendar management, meeting preparation, travel and expense coordination, event planning, schedule optimization, and follow-up on action items. The role partners with executive assistants and leadership support teams, prepares documents and presentations, reconciles budgets, and handles administrative projects. Success requires strong organization, discretion, professionalism, independent judgment, adaptability, and the ability to thrive in a fast-paced company.

Provides administrative and operational support for a nonprofit Indigenous stewardship network. Responsibilities include office and records management, scheduling, correspondence, financial administration, donor and grant support, HR assistance, program logistics, communications, board governance, and compliance. Requires nonprofit or comparable administrative experience, preferably with Tribal or Native organizations, plus proficiency with Microsoft Suite and experience processing invoices and reconciling bank statements.

Provides administrative support through data entry, record maintenance, customer inquiry management, team coordination, and general organizational assistance. The role supports multiple departments, helps ensure smooth operations, and contributes to team productivity while requiring strong communication, multitasking, organizational, and collaboration skills.

Provide administrative support to multiple executives: manage complex calendars, coordinate travel and expense reports, arrange meetings and AV/catering, prepare business communications, support events and team activities, handle general clerical duties, and maintain cross-team relationships to ensure smooth operations.