Top Administrative Assistant Jobs in Chicago, IL

Provides comprehensive administrative support to Consumer & Community Banking leadership, including calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, document maintenance, communications, and presentation preparation. The role requires discretion, strong organization, excellent communication, and five days of on-site work each week.

Provides executive administrative support in a fast-paced technology environment. Responsibilities include managing multiple executives’ calendars, coordinating meetings and events, arranging travel, preparing expense reports and business communications, organizing conference rooms and technology, and handling general administrative tasks. The role requires strong organization, communication, flexibility, problem-solving, and proficiency with Microsoft Office or Google Suite. It is a hybrid position supporting Capital One’s Network Compliance organization.

Provides executive administrative support to Global Banking leaders by managing complex calendars, domestic and international travel, expenses, meetings, events, client visits, office logistics, and confidential information. Coordinates site support, supplies, access, onboarding, and visitor services while providing backup coverage and improving administrative processes using Microsoft 365 and approved AI tools. The role requires strong organization, discretion, judgment, communication, and full-time onsite availability.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team events, information sharing, and relationship building. Serves as an executive gatekeeper and team ambassador in a fast-paced hybrid environment. Requires strong organization, communication, adaptability, judgment, multitasking, and administrative expertise, with proficiency in Microsoft Office or Google Workspace.

Supports multiple senior executives by managing complex calendars, coordinating travel and expense reports, organizing team meetings and events, disseminating information, answering questions, and fostering collaboration. The role requires strong judgment, adaptability, communication, organization, multitasking, and proficiency with office productivity, conferencing, and AI tools.

Provides administrative and office support, including telephone coverage, greeting visitors, conference room coordination, office services, supply management, document preparation, correspondence, vendor coordination, and confidential information handling. The role supports managers and team members while maintaining professional client service, organizational standards, compliance, and responsiveness in a financial services office.

Provides senior administrative and operational support to managers and senior executives. Responsibilities include calendar and event coordination, reporting and dashboard preparation, budget and expense tracking, invoice processing, travel arrangements, communications, records management, office supplies, vendor coordination, facilities matters, staff scheduling, and training coordination. The role also mentors junior assistants, supports process improvements, and ensures administrative controls and business objectives are met.

Provides administrative and professional support to managers and senior leaders, including calendar and event coordination, budget and expense tracking, communications, travel arrangements, invoice processing, records management, supplies inventory, training coordination, and office logistics. Analyzes information, tracks strategic initiatives, supports operational improvements, handles escalations, and coordinates with internal stakeholders and external vendors.

Provides administrative support across customer service, accounting, and office operations. Handles calls, emails, walk-in visitors, invoices, checks, documents, mailings, postage, and customer statements. Requires accurate data entry, strong interpersonal skills, attention to detail, and proficiency with office software including Word, Excel, email, and web-based systems.

Provides in-office administrative support to real estate sales professionals by managing transaction and listing files, processing agreements and closings, handling data entry and document management, answering phones, coordinating mail, supporting office operations, and assisting with advertising and social media content. Requires strong communication, organization, computer, multitasking, and accuracy skills.

Coordinate onboarding for employees and contractors, including equipment, training, access requests, paperwork, and tracking. Maintain onboarding records and checklists, resolve basic access issues, answer administrative questions, and collaborate with IT, HR, training, and management. Provide general administrative support while ensuring onboarding remains accurate and on schedule.

Provides administrative and operational support by answering phones, entering computer information, maintaining resident files, assisting with apartment leasing, collecting and depositing rent payments, and substituting as a van driver when needed. Requires professional communication, flexibility, a valid driver’s license, and COVID-19 vaccination unless exempt. No prior experience is required.

Provides administrative and office support for an AECOM construction project at Chicago O’Hare Airport. Responsibilities include maintaining spreadsheets and project documents, managing office inventory, scheduling meetings, coordinating conference rooms, and supporting project and joint venture staff. The role requires strong organization, communication, time management, discretion, and proficiency with Microsoft Office. It is fully on-site and requires client security screening, fingerprinting, and a pre-employment substance abuse test.

Provides administrative and customer service support for a Section 8 property management office. Responsibilities include screening calls and inquiries, processing mail and faxes, preparing correspondence and reports, maintaining management records in compliance with HUD regulations, and handling maintenance paperwork, schedules, and appointments. The role requires strong communication, organization, computer skills, and the ability to assist residents diplomatically while managing multiple assignments.

Provides administrative and office support, including inventory management, supply ordering, onboarding assistance, appointment scheduling, travel arrangements, meeting coordination, presentation preparation, note taking, communications, and organizational tasks. Ensures adherence to policies and coordinates activities across teams to support efficient daily operations.

Provides administrative and operational support to multiple scientific groups, including meeting and calendar coordination, travel and expense processing, procurement, reporting, recordkeeping, and workflow improvement. The role requires strong organization, communication, analytical, and problem-solving skills, proficiency with Microsoft Office and Adobe Acrobat, independent judgment, and collaboration across the directorate. The position follows a hybrid schedule and may support domestic and international travel coordination.

Provides administrative support across departments by maintaining employee records, attendance logs, compliance documents, invoices, databases, and performance-management records. Coordinates meetings, training, onboarding, travel, events, supplies, uniforms, and catering. May provide temporary school-site coverage and assist with employee orientation, disciplinary documentation, and food-service administration.

Provides administrative and payment-processing support for construction project teams. Responsibilities include managing correspondence, project files, subcontractor payments, certified payrolls, lien waivers, insurance verification, billing logs, contracts, change orders, timecards, compliance data, office supplies, and mail. The role requires strong organization, communication, attention to detail, Microsoft Office proficiency, and the ability to manage multiple priorities independently and collaboratively.

Provides administrative support for the Civil Department, including accounts payable and receivable, progress billing, subcontractor payments, payroll review, compliance audits, contract insurance tracking, document filing, and vendor communication. The role requires strong organization, communication, basic accounting knowledge, and construction experience. Work occurs in office and field settings with standard weekday hours that may vary based on project needs.

Provides administrative support for the Cardiopulmonary department by scheduling clinical appointments, procedures, testing, and complex patient visits. Coordinates medical records, referrals, insurance information, and prior authorizations while collaborating with scheduling and registration teams. Serves as a liaison among patients, families, clinical staff, and affiliate organizations, helping families navigate the healthcare system and ensuring efficient clinical encounters.

Provides administrative support for customer service, accounting, and office operations at a property management company. Responsibilities include handling calls and emails, assisting walk-in customers, entering account data, organizing invoices and checks, managing mailings, processing postage charges, and sending account statements. Requires accuracy, interpersonal skills, and proficiency with Word, Excel, email, web applications, and office equipment.

Provides administrative and operations support for a manufacturing facility by coordinating safety and compliance programs, maintaining regulatory and employee records, preparing reports, managing communications, scheduling meetings, ordering supplies, supporting visitors, coordinating plant events, and improving administrative processes.

Provides administrative and logistical support to an operating unit director and program management staff. Responsibilities include calendar management, meeting and event coordination, travel arrangements, expense reporting, document preparation, reporting, visitor processing, mail handling, office supply purchasing, and support for program management reviews and special projects.

Provide high-level administrative support to multiple legal executives: manage complex calendars, coordinate travel and expenses, plan meetings and team events, handle communications and information flow, and act as a team ambassador to ensure efficient, organized operations.

Provides comprehensive administrative and executive support by managing complex calendars, coordinating meetings and domestic and international travel, submitting expenses, organizing events, and serving as a liaison among executives, internal teams, and external partners.