Top Administrative Assistant Jobs in Chicago, IL

Provide administrative support to consulting professionals including travel and calendar management, expense reporting, client deliverable preparation and quality review, meeting coordination, onboarding support, front-desk backup, and special projects. Mentor junior staff, drive internal initiatives, and partner with stakeholders to proactively address needs.

Provide high-level administrative support to 4–6 executives: manage complex calendars, coordinate travel and expenses, organize meetings and events, prepare business communications, maintain cross-team relationships, perform general office tasks, and drive team activities to ensure smooth, efficient operations in a fast-paced environment.

Provide high-level administrative support to 4–6 executives: manage complex calendars, arrange travel and expense reports, coordinate meetings and events, prepare business communications, maintain cross-organizational relationships, handle general administrative duties, and promote a collaborative team environment.

Provide high-level administrative support to multiple executives including strategic calendar management, travel coordination, expense reporting, meeting and event planning, internal communications, and team support. Act as a gatekeeper and ambassador, prioritizing requests, adapting to changing demands, and fostering collaboration across teams.

Provide administrative support to up to four senior managers in a fast-paced trading and research environment: manage complex calendars, travel and meeting logistics, expense reporting, communications, event coordination, and liaise with internal teams while handling confidential information.

The Administrative Assistant manages office operations, supports scheduling, handles correspondence, prepares travel logistics, and assists with various administrative tasks to enhance productivity.

Provide senior-level administrative support to Technology and Product leaders: manage complex calendars, coordinate travel and events, handle expense reports, improve administrative processes, and back up the Senior Executive Assistant to ensure seamless operations.

Provide front-desk and phone reception for Victim Services, direct victims/witnesses to specialists, manage messages, supplies, lunch orders, case intake (bluebacks), assist with FOIA record searches, copy/scan documents, and maintain confidentiality.

Provide high-level administrative support to the Center Director and senior leadership: manage complex calendars, draft correspondence, coordinate projects/events, handle budgets and expense reconciliation, maintain office operations across locations, liaise with university units and external collaborators, and manage confidential communications and documents.

Provides administrative and scheduling support for a physician team: answers calls, coordinates appointments and depositions, manages correspondence and medical records, handles insurance precertifications and payments, maintains physician credentials, supports office operations and special projects to ensure smooth patient and clinic workflows.

Provide administrative and operational support for office and warehouse functions including vendor management, invoice/payment processing (AP/AR), inventory and documentation tracking, purchasing, mail/shipping, and general office logistics to ensure smooth daily operations.

Support escrow, contracts, and commissions processes: manage escrow tasks and check dashboards, process payments and bulk wires, coordinate incoming funds, handle mail and in-office check pickups, assist with Dotloop sorting, rental data entry and compliance, and respond to agent/staff inquiries. Prepare and balance reports for Accounting and support special projects as assigned.

Provide advanced administrative and secretarial support to the Chief Quality Officer: manage calendar and heavy domestic/international travel, coordinate meetings and logistics, prepare and proofread documents and presentations, compile and analyze information, transcribe meeting notes, and assist at executive-level meetings using independent judgment and discretion.

Provide administrative support to Partners and Executives, manage calendars, arrange travel, prepare documents, and assist with special projects.

Provide general administrative support to managers and department staff: manage calendars, schedule meetings, arrange travel, handle correspondence and mail, prepare basic reports and presentations, maintain electronic and paper files, perform data entry, and other assigned clerical duties using standard office software.

Lead and supervise a team of Executive Assistants supporting investment bankers. Manage hiring, performance reviews, coaching, training, process improvements, and day-to-day operations while ensuring quality and alignment with departmental goals. Hybrid role based in Chicago.

Provide high-level administrative support to the VP of Engineering including scheduling, meeting coordination, travel and expense management, maintaining collaboration sites, event planning, and operational support for special projects. Communicate professionally with internal and external stakeholders, follow up on action items, and manage competing priorities with minimal supervision.

Provide professional administrative support to department leaders: prepare and proofread documents and presentations, schedule meetings and travel, record minutes, process invoices/expenses, maintain tracking and filing systems, and perform general office coordination and special projects.

Provide senior-level administrative and operational support to 4–6 leaders, managing calendars, travel, budgets, invoices, reports and events. Build relationships, analyze data, create dashboards and communications, mentor junior assistants, coordinate facilities and training, and improve administrative processes while ensuring compliance with policies and risk frameworks.

Provide confidential administrative support including preparing proposals, reports and presentations; schedule and coordinate meetings, conferences, and domestic/international travel; manage office workflows and systems; exercise independent judgment to handle complex tasks and ensure timely processing of administrative activities.

The Physician Administrative Assistant provides administrative support to physicians, manages patient records, schedules procedures, and communicates with patients and healthcare providers to ensure efficient operations.

Provide executive-level administrative support to the Executive Director and Administrative Team, manage FOIA requests, serve as Notary and Election Official, coordinate board meetings, committees, events, grants, records, supplies, communications, and special projects while maintaining confidentiality and supporting onboarding and reporting tasks.

Provide administrative support to Advisory Partners and teams including preparing reports, typing correspondence, maintaining electronic filing systems and spreadsheets, client communication, scheduling, proofreading, and multi-tasking during busy seasons.

The Legal Administrative Assistant provides administrative support to attorneys, including document preparation, billing management, and task organization, while ensuring compliance with firm policies and processes.

The Administrative Assistant provides administrative support to attorneys and paralegals, managing documents, scheduling, and workflow in a legal environment.