Top Administrative Assistant Jobs in Chicago, IL

The Administrative Assistant manages office operations, supports scheduling, handles correspondence, prepares travel logistics, and assists with various administrative tasks to enhance productivity.

Provide high-level administrative support to 4–6 executives: manage complex calendars, arrange travel and expense reports, coordinate meetings and events, prepare business communications, maintain cross-organizational relationships, handle general administrative duties, and promote a collaborative team environment.

Provide administrative support to consulting professionals including travel and calendar management, expense reporting, client deliverable preparation and quality review, meeting coordination, onboarding support, front-desk backup, and special projects. Mentor junior staff, drive internal initiatives, and partner with stakeholders to proactively address needs.

Provide high-level administrative support to multiple executives: manage complex calendars, coordinate travel and expenses, organize team events, and serve as a primary communicator and ambassador for the team. Maintain attention to detail, exercise judgment, and collaborate with other administrative staff to drive operational efficiency.

Provide executive-level administrative support: manage complex calendars, screen calls, coordinate meetings and domestic/international travel, organize events, process invoices and T&E, assist onboarding/offboarding, prepare communications, maintain department documents, and edit spreadsheets/presentations. Requires strong discretion, organization, and Microsoft Office proficiency. On-site five days per week.

Provide high-level administrative support to multiple executives, managing complex calendars, travel and expense reporting, coordinating team events, circulating communications, and acting as a team ambassador to ensure efficient operations and strong internal relationships.

Provide high-level administrative support to multiple senior executives: manage complex calendars, coordinate travel and expense reports, plan meetings and team events, act as team ambassador, circulate communications, and proactively solve operational problems to keep the team efficient and organized.

Provide administrative support to up to four senior managers in a fast-paced trading and research environment: manage complex calendars, travel and meeting logistics, expense reporting, communications, event coordination, and liaise with internal teams while handling confidential information.

Provide high-level administrative support to multiple executives including complex calendar management, travel coordination, expense reporting, event planning, and internal communication. Act as team ambassador, prioritize changing demands, and collaborate with other administrative staff to maintain an efficient, organized, and productive work environment.

Provide high-level administrative support to 4–6 executives: manage complex calendars, coordinate travel and expenses, organize meetings and events, prepare business communications, maintain cross-team relationships, perform general office tasks, and drive team activities to ensure smooth, efficient operations in a fast-paced environment.

Provide administrative and reception support for the Chicago office and tax teams: scheduling, mail and file management, meeting coordination, tax return processing, prepare engagement letters, assist with special projects, and support office operations while collaborating with regional and national teams.

Provide executive-level administrative and operational support to Corps Officers and the Operations Director, managing calendars, meetings, correspondence, payroll, donor communications, office operations, records, and event logistics while maintaining confidentiality and supporting community relations.

Greet visitors, manage front desk and phones, maintain calendars and mail, perform data entry and clerical tasks, process client identification/insurance, reconcile petty cash, support office supply orders, maintain records in accounting system, and travel between sites as needed.

Provide advanced administrative support to clinical and academic leadership: manage calendars, meetings, travel, expense reconciliation, and project work. Support clinical programs by coordinating patient onboarding, scheduling complex multi-department appointments, liaising with families and registration, maintaining divisional web content, and preparing materials, agendas, and notes. Lead medium-to-large projects, streamline workflows, and may coach other administrative staff.

Provide administrative and clerical support to managers and teams: calendar and event coordination, travel and expense processing, invoice handling, budget tracking, file management, communications, stakeholder liaison, mentoring junior assistants, and supporting strategic initiatives and process improvements.

The Administrative Assistant provides administrative support to attorneys and paralegals, managing documents, scheduling, and workflow in a legal environment.

Serve as the officefirst point of contact and HR administrative partner: greet visitors, manage calls and office operations, coordinate onboarding/offboarding and recruiting logistics, maintain employee records and HR systems, support engagement and training initiatives, and handle confidential information with discretion.

Provide executive-level administrative support to the President, manage calendars and travel, coordinate cross-functional meetings and action items, oversee daily office operations, manage vendors and facilities, and plan events and leadership offsites.

Provide administrative and office management support for marketing leadership and teams: coordinate meetings and travel, manage office supplies and SharePoint records, prepare presentations and reports, handle onboarding tasks, expense tracking, communications, and support licensing and legal submission processes.

Provide administrative support to ensure smooth office operations: answer and direct calls, schedule meetings, maintain filing, manage correspondence, perform data entry and document preparation, order supplies, coordinate travel and expenses, assist with presentations and company events, and handle confidential information.

Provide administrative support including calendar management and committee support, coordinate a complex deputy-level calendar, prioritize tasks, anticipate scheduling needs, and support CMAP's program and project operations.

Provide administrative support for La Jornada: data entry and database maintenance, schedule and coordinate conferences/trainings, produce quarterly/annual reports, manage office supplies and equipment, track expenses and bookkeeping, record meeting minutes, coordinate advertisements, offer notary services, and support managers and staff to ensure efficient daily operations.

Provide high-level administrative and operational support to executives and senior managers, including calendar and travel management, budget monitoring, event coordination, invoice and expense processing, communications, filing, stakeholder liaison, mentoring junior admins, and supporting strategic initiatives and process improvements.

Provide comprehensive administrative support to attorneys in a Private Wealth Planning practice: schedule and manage client execution meetings, handle billing/time-entry, maintain document and filing systems, draft routine correspondence, arrange travel/calendars, and deliver high-quality client service.

Provide high-level administrative and program support to DHS offices: manage executive calendars, schedule meetings, coordinate travel, draft correspondence, prepare briefing materials, maintain records and filing systems, organize meetings and minutes, liaise with stakeholders, and support office policies, special projects, and budget analysis.