Top Administrative Assistant Jobs in Chicago, IL

The Senior Administrative Assistant will support multiple executives by managing schedules, arranging travel, preparing communications, and driving key team activities in a fast-paced environment.

The Administrative Assistant provides high-level support to executives, managing complex schedules, coordinating projects, and handling confidential information with discretion.

The Administrative Assistant IV supports the Chief Accounting Officer and VPs by managing calendars, coordinating travel, preparing meetings, and ensuring operational efficiency.

Support multiple executives by managing calendars, coordinating travel, organizing events, and preparing communication documents. Enhance team efficiency and productivity.

The Administrative Assistant supports healthcare consultants by managing schedules, billing, document preparation, and maintaining organizational tasks while ensuring a positive client experience.

The Administrative Assistant II performs various administrative duties, coordinates projects, prepares reports, and maintains document storage while supporting local management goals.

The Administrative Assistant will perform scheduling, billing, document preparation, and provide administrative support to healthcare consultants, requiring strong multitasking and organizational skills.

The Administrative Assistant provides support to senior leadership, coordinates logistics, manages office operations, and assists with event planning and administrative tasks.

The Administrative Assistant supports the sales team with client management, preparation for visits, order coordination, and communication, while maintaining professional relationships and digital marketing efforts.

Provide administrative support to the Executive Vice President, manage calendars, coordinate travel, screen communications, and assist with financial tasks and projects.

Administrative Assistant responsible for handling office tasks, scheduling appointments, making travel arrangements, and assisting visitors with professional communication.

The Executive Administrative Assistant will manage administrative duties, including correspondence, meeting coordination, and maintaining confidential documents, while exercising discretion and independent judgment.

Provide front-desk and administrative support for the Chicago office: greet visitors, manage calendars and meetings, coordinate travel and events, handle mail and basic reporting, maintain office supplies, submit work orders, and complete expense reports as assigned.

The Administrative Assistant 3 provides advanced secretarial support, manages schedules, coordinates meetings, and maintains CRM tools, specifically Salesforce, while adhering to departmental policies and procedures.

Support attorneys with administrative tasks, including document preparation, filing with the USPTO, and managing calendars and correspondence. Requires strong software skills.

Provide administrative support to financial advisors, manage calendars, prepare materials for meetings, and maintain client relationships. Handle general office tasks and participate in event coordination.

Serve as the front‑of‑house hub, managing visitor reception, phone routing, conference rooms, and office supplies. Support facilities, vendor coordination, mail/shipping, basic administrative tasks, onboarding setup, and small event logistics to maintain a polished, functional workplace.

Provide real-time customer support via live chat: answer product and billing questions, troubleshoot issues, document interactions in CRM, escalate complex cases, meet KPIs (response time, handle time, CSAT), and identify recurring trends for improvement.

Provide comprehensive administrative support to senior leaders by managing complex calendars and travel, preparing meeting materials, coordinating executive programs and events, processing expenses and purchase orders, maintaining confidential records, and serving as liaison with internal and external stakeholders. Requires high organization, discretion, and in-office presence.

Provide executive-level administrative support to senior attorneys, manage high-volume billing workflows and rate arrangements, ensure timely and compliant time entry and expenses, coordinate with Billing and Finance, maintain matter and document management in firm systems, and support calendar, travel, and correspondence.

The Executive Assistant will manage complex calendars, coordinate travel, prepare meeting materials, and support C-suite executives while maintaining discretion and confidentiality.

The Administrative Assistant supports team management and communication with third parties, ensuring organizational efficacy and project success.

Provide administrative support to tax partners and teams: client onboarding, project coordination, engagement letter preparation, client portal and document management, tax return printing/collation/e-filing, and general office tasks to ensure timely completion and client satisfaction.

Provide high-level administrative, facility, and personal assistant support to the CEO and executive assistant. Duties include scheduling, document drafting/editing, travel coordination, calendar and file management, expense reporting, vendor relations, facility oversight, vehicle and memorabilia tracking, and confidential communications. Requires bilingual Spanish and strong Microsoft Office skills.

The Executive Administrative Assistant supports the Group President and Executive Leadership Team with calendar management, travel coordination, communication, and special projects while maintaining professionalism and discretion.