Top Administrative Assistant Jobs in Chicago, IL

Provides administrative and executive support to leadership and investment professionals. Responsibilities include complex calendar management, meeting and event coordination, domestic and international travel arrangements, expense reporting, office operations, filing, light technology support, client documentation, compliance, and process improvement. The role serves as a liaison with internal and external stakeholders, maintains confidentiality, supports client-facing engagements, and assists with special projects in a hybrid Chicago office environment.

Provides senior-level administrative support to Real Assets executives, including complex calendar management, domestic and international travel planning, meeting coordination, expense reporting, preparation of meeting materials, records management, correspondence, and stakeholder communication. The role requires strong organization, discretion, professionalism, multitasking, and proficiency with office productivity, document management, expense, and AI tools.

Provides executive administrative support in a fast-paced environment by managing multiple calendars, arranging meetings and travel, preparing expense reports and business communications, coordinating events, and handling general office tasks. The role requires strong organization, adaptability, communication, problem-solving, and proficiency with office productivity and video-conferencing tools.

Serves as the front-desk point of contact while providing administrative, mailroom, employee support, event coordination, travel logistics, records management, and Operations team assistance. Responsibilities include visitor and badge management, temporary employee payroll administration, manufacturing tour scheduling, mail and package distribution, supply inventory, meeting coordination, and support for employee programs. The role requires strong organization, communication, confidentiality, customer service, and proficiency with Microsoft Office in a manufacturing environment.

Provides administrative support to tax partners and team members by managing calendars, expenses, billing, travel, meetings, deliverables, CRM reporting, forms, workflows, training schedules, and CPE reporting. The role requires strong communication, confidentiality, independent judgment, client service skills, and proficiency with Microsoft Office. Local or overnight travel to clients may be required.

Provides front-desk and administrative support by answering phones, entering information, maintaining resident files, assisting with apartment leasing, processing rent payments, and occasionally driving a resident van.

Provide administrative support to partners and teams, prepare client deliverables, coordinate meetings, events, and travel, manage reporting and invoicing, maintain operational documentation, train staff on firm systems, and support practice-area and Chicago office operations.

Provides administrative and office support for a community center, including phone and mail management, correspondence, filing, supplies, scheduling, deposits, payables, billing, grant and donation reporting, and tenant payments. Supports recruitment, hiring, employee records, payroll, benefits, workers’ compensation, and leave administration while maintaining confidentiality and compliance with organizational policies.

Supports an orthopedic physician by coordinating patient and physician communications, scheduling appointments, managing correspondence and records, arranging depositions, processing forms and payments, securing insurance pre-certifications, and coordinating physician schedules. The role also handles patient documentation requests, workers’ compensation updates, and other administrative projects in a fast-paced clinical environment.

Provides administrative and clerical support to leadership, including scheduling, email and phone correspondence, presentations, travel arrangements, social media content, and confidential information handling. Requires strong organization, communication, multitasking, time management, attention to detail, Microsoft Office proficiency, accurate typing, and reliable internet access. Prior administrative experience is advantageous but not required.

Supports clinical study and laboratory operations by managing device and supply inventories, maintaining records and study files, tracking shipments, preparing devices, installing applications, supporting audits, processing purchases, and organizing lab facilities. Provides administrative and logistical support for clinical study startup, meetings, events, and documentation while following health, safety, and good clinical practice requirements.

Supports commercial real estate leasing teams by preparing lease proposals, maintaining property and tenant information, distributing marketing materials, coordinating lease documentation, producing leasing reports and analyses, and handling office administration such as travel, expenses, mail, presentations, and business communications.

Provide high-level administrative and program support to DHS offices: manage executive calendars, schedule meetings, coordinate travel, draft correspondence, prepare briefing materials, maintain records and filing systems, organize meetings and minutes, liaise with stakeholders, and support office policies, special projects, and budget analysis.

The Administrative Assistant supports healthcare consultants by managing schedules, billing, document preparation, and maintaining organizational tasks while ensuring a positive client experience.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.

The Administrative Assistant will perform scheduling, billing, document preparation, and provide administrative support to healthcare consultants, requiring strong multitasking and organizational skills.

Provide administrative and operational HR support including onboarding/offboarding, recruitment administration, HRIS records maintenance, reporting, training documentation, compliance assistance, and responding to routine employee inquiries while handling confidential information and managing multiple priorities in a fully remote environment.

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

Provide high-level administrative support to the Center Director and senior leadership: manage complex calendars, draft correspondence, coordinate projects/events, handle budgets and expense reconciliation, maintain office operations across locations, liaise with university units and external collaborators, and manage confidential communications and documents.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.