Top Administrative Assistant Jobs in Chicago, IL

Lead and supervise a team of Executive Assistants supporting investment bankers. Manage hiring, performance reviews, coaching, training, process improvements, and day-to-day operations while ensuring quality and alignment with departmental goals. Hybrid role based in Chicago.

Provide administrative, clerical, and document-control support for regulatory and quality functions: prepare polished documents and presentations, manage records and supplies, coordinate meetings, calendars, travel, and purchase requisitions, support onboarding, and ensure compliance with security and background-check requirements.

Provide professional administrative support to department leaders: prepare and proofread documents and presentations, schedule meetings and travel, record minutes, process invoices/expenses, maintain tracking and filing systems, and perform general office coordination and special projects.

The Executive Assistant & Administrative Coordinator will support the VP by managing emails, vendor projects, calendars, office operations, and social media updates while enhancing internal processes.

Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.

Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.

Support daily operations by managing administrative tasks, coordinating schedules, and communication with vendors and clients. Maintain organized records and assist with various operational tasks in a remote environment.

Provide remote HR administrative support across multiple behavioral health clients, including HRIS data entry, onboarding coordination, I-9/E-Verify support, recruiting coordination, benefits assistance, recordkeeping, compliance, and ad hoc HR reporting and projects.

Provide administrative support to Advisory Partners and teams including preparing reports, typing correspondence, maintaining electronic filing systems and spreadsheets, client communication, scheduling, proofreading, and multi-tasking during busy seasons.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

Provide high-level administrative support to Supply Chain senior executives in Chicago: manage complex calendars, travel, expenses, and confidential correspondence; coordinate leadership and department meetings; support strategic cadences, PMOs, onboarding, reporting, and virtual file systems; partner cross-functionally to drive execution and streamline workflows.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

The Administrative Assistant will support internal team operations by ensuring task completion, data management, report generation and effective communication.

Support founders in operations, community management, and business development, managing schedules, coordinating outreach, and optimizing workflows across platforms.

The Administrative Assistant will manage schedules, coordinate logistics, handle administrative tasks, and support leadership in a fast-paced AI technology environment.

This remote role involves acting as the first point of contact for clients, delivering customer service, managing schedules, and maintaining records.

The role involves administrative support, proposal and sales coordination, meeting management, project management assistance, and maintaining organized documentation.

The Executive Administrative Assistant manages a range of administrative tasks, supports executives, coordinates communications, and maintains operational efficiency within a healthcare organization.

The Administrative Assistant will provide organizational and operational support, manage communications and schedules, prepare documents, and ensure smooth daily operations within a remote wellness organization.

The Administrative Assistant will support patients by managing communications, scheduling appointments, maintaining records, and collaborating with teams to enhance patient care.

Seeking an Administrative Assistant/CSR to handle customer inquiries, schedule service teams, resolve conflicts, and support daily operations in a remote capacity.

Support administrative operations for a digital media agency, managing tasks like scheduling, content publishing, and client communication.

The Administrative Assistant supports daily operations, marketing coordination, lead management, and internal systems for a growing real estate business.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.

Provide administrative and project coordination support remotely: manage schedules, track timelines and deliverables, maintain documentation and CRMs, prepare reports and status updates, communicate with internal teams and external partners, and support process improvements to keep projects on schedule.