Top Administrative Assistant Jobs in Chicago, IL

Provides administrative support to the Market President and office, including preparing presentations, correspondence, reports, calendars, meetings, travel arrangements, expense reports, and meeting minutes. Serves as an office gatekeeper and coordinates facilities, shipping, equipment, visitor badges, and market events. Requires discretion, confidentiality, strong communication, organization, problem-solving, and Microsoft Office proficiency.

Provide administrative support to ensure smooth office operations: answer and direct calls, schedule meetings, maintain filing, manage correspondence, perform data entry and document preparation, order supplies, coordinate travel and expenses, assist with presentations and company events, and handle confidential information.

Provide comprehensive administrative support to attorneys in a Private Wealth Planning practice: schedule and manage client execution meetings, handle billing/time-entry, maintain document and filing systems, draft routine correspondence, arrange travel/calendars, and deliver high-quality client service.

Provide administrative and clerical support to the Property Manager for two communities: greet residents, handle calls, assist with leasing and move-ins, process rent and deposits, manage resident files and compliance, coordinate maintenance work orders, maintain waiting lists, and support marketing and community engagement.

Provide high-level administrative and program support to DHS offices: manage executive calendars, schedule meetings, coordinate travel, draft correspondence, prepare briefing materials, maintain records and filing systems, organize meetings and minutes, liaise with stakeholders, and support office policies, special projects, and budget analysis.

Provide administrative and customer service support for community associations and managers: maintain databases, prepare correspondence and meeting materials, process applications and mailings, assist with delinquency monitoring, owner communications, and office supplies, and support emergency and event coordination following company policies.

Provide administrative support including complex calendar management, travel booking and itineraries, expense reports, office facilities and space planning, meeting coordination, onboarding assistance, and preparation of executive meeting materials.

Provide administrative support for NSF ChemMatCARS operations at Argonne: schedule users and experiments, manage purchasing and expense reporting, maintain Oracle accounts and beamline statistics (EndNote), coordinate events and outreach, update website, triage communications, and support expansion related to a new beamline.

The Administrative Assistant supports healthcare consultants by managing schedules, billing, document preparation, and maintaining organizational tasks while ensuring a positive client experience.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.

The Administrative Assistant will perform scheduling, billing, document preparation, and provide administrative support to healthcare consultants, requiring strong multitasking and organizational skills.

Provide administrative and operational HR support including onboarding/offboarding, recruitment administration, HRIS records maintenance, reporting, training documentation, compliance assistance, and responding to routine employee inquiries while handling confidential information and managing multiple priorities in a fully remote environment.

Provides remote administrative and operational support for a construction services company. Responsibilities include scheduling service appointments in Jobber, preparing invoices, maintaining service calendars, planning crew schedules, coordinating with field teams, updating job information, and following up on pending tasks. The role requires strong organization, attention to detail, Spanish fluency, basic to intermediate English, Microsoft 365 proficiency, and comfort working in a fast-moving service environment.

Provide front-desk and administrative support including answering phones, data entry, assisting with leasing, maintaining resident files, processing rent payments, and serving as substitute van driver when needed.

Provides remote administrative and front-desk support for a legal practice. Responsibilities include answering calls and emails, coordinating calendars and deadlines, organizing case files and records, converting daily stand-up discussions into actionable tasks, tracking follow-ups, and supporting attorneys and staff. The role requires strong communication, organization, discretion, time management, initiative, and the ability to manage shifting priorities in a fast-paced professional environment.

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

Provide administrative and enablement support to Sales Leaders and the Revenue team: manage calendars, travel and expenses, assist with commission reconciliation, maintain CRM and pipeline data, prepare reports and presentations, execute ABM outreach (LinkedIn, direct mail), support sales enablement tools, coordinate meetings and documentation, and assist cross-functional projects to drive sales operations efficiency.

The Administrative Assistant provides administrative support for leaders, schedules appointments, coordinates patient visits, manages records, and assists families in navigating the healthcare system.

Provide high-level administrative support to the Center Director and senior leadership: manage complex calendars, draft correspondence, coordinate projects/events, handle budgets and expense reconciliation, maintain office operations across locations, liaise with university units and external collaborators, and manage confidential communications and documents.

Provide on-site office support for a railroad tie grinding facility: payroll data collection, inventory tracking, report creation, email/phone communication, filing, and general administrative duties. Maintain confidentiality, accuracy, and regular communication with corporate headquarters.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.

Lead and supervise a team of Executive Assistants supporting investment bankers. Manage hiring, performance reviews, coaching, training, process improvements, and day-to-day operations while ensuring quality and alignment with departmental goals. Hybrid role based in Chicago.

Provide administrative, operational, and event support to regional sales teams: coordinate meetings, manage calendars and office logistics, prepare presentation and marketing materials, support trainings and events, maintain SharePoint resources, and assist Sales Planning, Marketing, and Client Management on special projects and office operations.

The Executive Assistant & Administrative Coordinator will support the VP by managing emails, vendor projects, calendars, office operations, and social media updates while enhancing internal processes.