Top Administrative Assistant Jobs in Chicago, IL

Provide administrative and customer service support for community associations and managers: maintain databases, prepare correspondence and meeting materials, process applications and mailings, assist with delinquency monitoring, owner communications, and office supplies, and support emergency and event coordination following company policies.

Provide high-level administrative support to the CEO including calendar and travel management, board and committee meeting coordination (agendas, minutes, materials), records and contract management in institutional/compliance systems, drafting correspondence and presentations, answering calls, coordinating events and registrations, assisting with HRSA site visits and policy maintenance, and performing analytics and filing with minimal supervision.

Provide administrative support for NSF ChemMatCARS operations at Argonne: schedule users and experiments, manage purchasing and expense reporting, maintain Oracle accounts and beamline statistics (EndNote), coordinate events and outreach, update website, triage communications, and support expansion related to a new beamline.

The Administrative Assistant supports healthcare consultants by managing schedules, billing, document preparation, and maintaining organizational tasks while ensuring a positive client experience.

The Administrative Assistant will perform scheduling, billing, document preparation, and provide administrative support to healthcare consultants, requiring strong multitasking and organizational skills.

Provide front-desk and administrative support including answering phones, data entry, assisting with leasing, maintaining resident files, processing rent payments, and serving as substitute van driver when needed.

Provide front-desk and administrative support for a senior living community: answer phones, input and maintain resident files, assist with leasing, collect and deposit rent, act as substitute van driver when needed, and perform other operational tasks. Weekends (Saturday and Sunday) required.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

The Partner Alliance Director manages partner sales, drives revenue growth, recruits new partners, executes go-to-market strategies, and collaborates across teams.

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

The Administrative Assistant manages schedules, coordinates communications, maintains records, prepares reports, and supports executives or team members with various administrative tasks.

Provide remote administrative support including calendar management, communications, document preparation, digital filing, travel and expense coordination, onboarding assistance, meeting minutes, vendor ordering, basic invoicing, and project tracking while handling confidential information.

Provide administrative and accounting support for the Civil Department including accounts payable and receivable, payroll review, compliance audits (certified payroll, EEO, community hiring), contract insurance certificate checks, electronic file maintenance, and other assigned office or field duties to ensure accurate billing, payments, and regulatory compliance.

Provide administrative and enablement support to Sales Leaders and the Revenue team: manage calendars, travel and expenses, assist with commission reconciliation, maintain CRM and pipeline data, prepare reports and presentations, execute ABM outreach (LinkedIn, direct mail), support sales enablement tools, coordinate meetings and documentation, and assist cross-functional projects to drive sales operations efficiency.

The Administrative Assistant provides administrative support for leaders, schedules appointments, coordinates patient visits, manages records, and assists families in navigating the healthcare system.

Provide remote executive-level administrative support including managing communications (email/SMS/phone), basic bookkeeping and invoicing, product and order management, supply ordering, data cleanup, and project assistance. Must be tech-savvy, bilingual (English and Gujarati), work U.S. business hours (night shift in India), and use AI tools to improve efficiency.

Provide high-level administrative support to the Center Director and senior leadership: manage complex calendars, draft correspondence, coordinate projects/events, handle budgets and expense reconciliation, maintain office operations across locations, liaise with university units and external collaborators, and manage confidential communications and documents.

Provides administrative and scheduling support for a physician team: answers calls, coordinates appointments and depositions, manages correspondence and medical records, handles insurance precertifications and payments, maintains physician credentials, supports office operations and special projects to ensure smooth patient and clinic workflows.

Provide administrative and operational support for office and warehouse functions including vendor management, invoice/payment processing (AP/AR), inventory and documentation tracking, purchasing, mail/shipping, and general office logistics to ensure smooth daily operations.

Support escrow, contracts, and commissions processes: manage escrow tasks and check dashboards, process payments and bulk wires, coordinate incoming funds, handle mail and in-office check pickups, assist with Dotloop sorting, rental data entry and compliance, and respond to agent/staff inquiries. Prepare and balance reports for Accounting and support special projects as assigned.

Provide advanced administrative and secretarial support to the Chief Quality Officer: manage calendar and heavy domestic/international travel, coordinate meetings and logistics, prepare and proofread documents and presentations, compile and analyze information, transcribe meeting notes, and assist at executive-level meetings using independent judgment and discretion.

Provide general administrative support to managers and department staff: manage calendars, schedule meetings, arrange travel, handle correspondence and mail, prepare basic reports and presentations, maintain electronic and paper files, perform data entry, and other assigned clerical duties using standard office software.

The Administrative Assistant will handle administrative tasks and optimize social media presence through content creation, engagement, and analytics management, enhancing brand awareness.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.

Provide remote administrative and clerical support: schedule virtual appointments, prepare and distribute reports and internal communications, maintain filing systems and databases, update policies, and assist managers with administrative projects to ensure smooth daily operations.