Top Administrative Assistant Jobs in Chicago, IL

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provide high-level administrative support to multiple executives: manage complex calendars, arrange meetings and travel, prepare expense reports and professional communications, coordinate events and office logistics, and handle general administrative tasks to enable efficient team operations.

Provides front-desk and administrative support by answering phones, entering information, maintaining resident files, assisting with apartment leasing, processing rent payments, and occasionally driving a resident van.

Provides administrative support to investment banking deal teams, including calendar management, domestic and international travel coordination, expense processing, meeting and meal arrangements, document preparation, shipping, contact research, Salesforce deal tracking, and marketing list maintenance. The role requires strong organization, attention to detail, multitasking, deadline management, overtime availability, and willingness to work primarily in the office.

Provide administrative support to partners and teams, prepare client deliverables, coordinate meetings, events, and travel, manage reporting and invoicing, maintain operational documentation, train staff on firm systems, and support practice-area and Chicago office operations.

Provides administrative and office support for a community center, including phone and mail management, correspondence, filing, supplies, scheduling, deposits, payables, billing, grant and donation reporting, and tenant payments. Supports recruitment, hiring, employee records, payroll, benefits, workers’ compensation, and leave administration while maintaining confidentiality and compliance with organizational policies.

Provides administrative and front-office support for a property management team. Responsibilities include greeting visitors, answering and routing calls, handling tenant transactions and payments, managing mail and office supplies, supporting tenant access and the Rently process, maintaining electronic and paper records, entering data, and preparing reports. The role also assists with customer inquiries and unlicensed property management activities.

Supports an orthopedic physician by coordinating patient and physician communications, scheduling appointments, managing correspondence and records, arranging depositions, processing forms and payments, securing insurance pre-certifications, and coordinating physician schedules. The role also handles patient documentation requests, workers’ compensation updates, and other administrative projects in a fast-paced clinical environment.

Supports the Talent Acquisition team by maintaining ATS records, updating job sheets, posting openings, coordinating interviews, organizing applications, generating recruiting reports, and assisting with onboarding. Ensures data accuracy, communicates with candidates and stakeholders, handles confidential information, and performs general administrative duties in a high-volume recruiting environment.

Provide senior-level administrative, operational and financial support to managers and teams. Manage calendars, meetings, travel, invoices, budgets, reporting, events, filing and vendor/office logistics. Produce analyses, dashboards, communications, coach junior assistants, and implement process improvements to support efficient business operations.

Provides administrative and clerical support to leadership, including scheduling, email and phone correspondence, presentations, travel arrangements, social media content, and confidential information handling. Requires strong organization, communication, multitasking, time management, attention to detail, Microsoft Office proficiency, accurate typing, and reliable internet access. Prior administrative experience is advantageous but not required.

Provides administrative and clerical support, including preparing documents, invoices, reports, correspondence, meeting materials, records, calendars, and budget information. Handles phone calls, document control, office supplies, records management, and moderately complex information analysis. Requires three or more years of administrative experience, proficiency with Microsoft Office and Adobe Acrobat, and the ability to obtain and maintain a Q security clearance.

Provides confidential, high-level administrative support to senior academic leaders, including calendar and expense management, meeting and event coordination, recruitment scheduling, correspondence, travel logistics, project tracking, and report preparation. The role coordinates resources, follows up on deliverables, manages information flow, supports office operations, and collaborates on People Services initiatives while exercising discretion and judgment.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides administrative support for a property management portfolio, including correspondence with owners and housing agencies, data entry, reporting, waitlist management, tenant recertifications, calendar coordination, and team training. The role requires strong organization, communication, time management, and proficiency with Microsoft Office applications. Property management experience and knowledge of lease-ups, MSHDA subsidies, and fair housing are preferred or required competencies.

Provides administrative support to the Vice President and manages daily Chicago showroom operations. Responsibilities include shipping and receiving, inventory and supply ordering, garment tracking, client greeting, appointment scheduling, phone and email coordination, CRM and data entry, and social media assistance. The role requires strong organization, communication, professionalism, problem-solving, and proficiency with Microsoft Office, Google Suite, office equipment, and online CRM systems.

Provides comprehensive executive and administrative support to a Bishop and Assistant to the Bishop, including complex scheduling, correspondence, travel, expenses, meetings, events, records, and special projects. Coordinates activities across multiple Annual Conferences, prepares conference materials, maintains confidential information, and builds relationships with clergy, staff, laity, and denominational partners. Requires occasional evening, weekend, and travel commitments.

Provides administrative and personal assistance to the CEO, including calendar and travel management, correspondence, document editing, meeting coordination, filing, expense reconciliation, and confidential information handling. Oversees office supplies, equipment, facility maintenance coordination, vehicle records, event memorabilia, apparel, and touring calendars. Builds relationships with clients, vendors, employees, and press contacts while supporting the Executive Assistant and general organizational operations.

Supports the Director of Operations and senior team with office management, supplier coordination, facilities support, meeting and visitor arrangements, courier logistics, stock control, customer enquiries, administrative projects, and operational planning. The role maintains office efficiency, liaises with clients and suppliers, manages records and procedures, and supports the London Production Centre while delivering professional, confidential service.

Provide high-level administrative support to Supply Chain senior executives in Chicago: manage complex calendars, travel, expenses, and confidential correspondence; coordinate leadership and department meetings; support strategic cadences, PMOs, onboarding, reporting, and virtual file systems; partner cross-functionally to drive execution and streamline workflows.

Supports commercial real estate leasing teams by preparing lease proposals, maintaining property and tenant information, distributing marketing materials, coordinating lease documentation, producing leasing reports and analyses, and handling office administration such as travel, expenses, mail, presentations, and business communications.

Provides advanced administrative support to hospital leadership by managing communications, executive schedules, meetings, documents, policies, electronic health records, databases, projects, budgets, office supplies, and administrative staff onboarding. Conducts research and data analysis, prepares reports, and maintains a professional, discreet, efficient administrative operation in a fast-paced healthcare environment.

Provides high-level administrative support to the DFI Director and research community. Responsibilities include complex calendar management, communications triage, grant and manuscript assistance, visitor and event coordination, office operations, purchasing, vendor relationships, reimbursements, travel arrangements, website maintenance, reporting, and confidential correspondence. The role requires discretion, strong organization, problem-solving, communication, and the ability to coordinate independently in a dynamic academic research environment.

Provides administrative and customer service support for a Section 8 property management community. Responsibilities include handling calls and inquiries, processing mail and correspondence, preparing documents and reports, maintaining HUD-compliant files, and managing maintenance paperwork, schedules, and appointments. The role requires strong communication, organization, computer skills, resident diplomacy, and the ability to prioritize multiple assignments.

Provides senior-level administrative support to a financial services management team. Responsibilities include preparing investor reports and presentations, coordinating meetings and travel, managing expense reports and audit confirmations, maintaining client records, supporting business plans and lender reporting, handling confidential information, and managing office supplies and communications.