Top Administrative Assistant Jobs in Chicago, IL

Provides high-level administrative and office management support to multiple senior executives. Responsibilities include complex calendar management, schedule coordination, meeting preparation, correspondence and report development, confidential document maintenance, visitor and phone screening, and prioritizing competing requests. The role requires independent judgment, initiative, discretion, strong communication, confidentiality, and proficiency with Microsoft Office applications.

Provides front-office administrative support by answering phones, entering information, maintaining resident files, assisting with apartment leasing, processing rent payments, and occasionally driving the facility van. Weekend work is required, along with professional communication, flexibility, and a valid driver’s license.

Provides administrative and operational support to business development leadership. Responsibilities include maintaining CRM and provider databases, organizing reports and market intelligence, coordinating meetings and travel logistics, preparing presentations and briefs, researching events and opportunities, tracking project deadlines, and monitoring data accuracy. The role is onsite, full-time, and includes approximately 10% travel.

Six-month intern supporting APAC transformation projects through coordination, planning, meeting administration, tracker maintenance, stakeholder follow-ups, reporting, documentation, testing coordination, rollout tracking, and issue logging. The role provides hands-on exposure to project management, digital transformation, and operational improvement while collaborating with cross-functional teams.

Provides executive administrative support to the CISO, Chief of Staff, and Executive Operations team. Responsibilities include complex calendar management, meeting and event coordination, vendor communication, executive reporting, confidential file management, stakeholder coordination, expense reporting, and occasional personal scheduling. The role is remote, requires East Coast hours, and includes occasional travel to the NYC office.

Provides administrative support to the People & Culture team, assisting with volunteer recruitment, application tracking, onboarding, orientations, interviews, records, internal communications, feedback collection, and team development initiatives. The role helps organize training and culture resources, supports volunteer engagement, and handles sensitive information confidentially. A minimum commitment of 10 volunteer hours per week is required.

Supports the Finance team with financial recordkeeping, spreadsheet and documentation maintenance, monthly reporting, reconciliations, transaction tracking, budgeting support, and internal controls. Assists with preparing reports, coordinating Finance interviews, documenting candidate evaluations, and cross-department administrative tasks. Requires at least 10 volunteer hours per week and responsible handling of confidential financial information.

Provides high-level administrative and operational support to four Vice Presidents in R&D Oncology. Responsibilities include complex calendar and travel management, expense reconciliation, communications coordination, meeting and event logistics, deadline tracking, purchase orders, invoices, onboarding, organizational records, and coordination with Facilities, IT, and HR. The role also supports the CMO Executive Assistant and requires confidentiality, strong organization, cross-time-zone collaboration, and periodic onsite attendance near Marlborough, Massachusetts.

Provides administrative and front-desk support for a public housing community, including file maintenance, mail handling, expense reports, travel arrangements, document preparation, access management, onboarding, resident work orders, recertification documentation, meeting coordination, visitor reception, and special projects.

Provides administrative and operational support to management consulting partners and teams. Responsibilities include preparing presentations, reports, spreadsheets, invoices, and client deliverables; coordinating meetings, events, travel, conference rooms, and catering; using and training staff on operational systems; maintaining documentation; communicating across the organization; and supporting administrative projects and office needs.

Provides high-level administrative and operational support to the VP of Manufacturing Operations. Responsibilities include complex calendar management, meeting coordination, domestic and international travel arrangements, executive communications, confidential information handling, stakeholder coordination, onsite events and leadership visits, expense processing, follow-through on priorities, and process improvement. The role is primarily onsite in San Jose with occasional support at the Sunnyvale facility.

Provides administrative and office support by managing schedules, travel arrangements, communications, visitors, meetings, reports, presentations, filing, and office supplies. Screens calls, transcribes meeting minutes, conducts research, and assists management and visitors while maintaining a professional and positive workplace experience.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

Provides advanced administrative support to multiple senior managers and executives. Responsibilities include proactive calendar and deadline management, travel and expense coordination, correspondence, meeting preparation, phone coverage, invoice processing, onboarding, event coordination, and maintaining organizational materials. The role requires discretion with sensitive information, strong communication, multitasking, prioritization, and proficiency with Microsoft Office, AI tools, and banking systems.

Provides administrative support to mall management, including accounts payable and receivable assistance, procurement, petty cash, budgeting, marketing events, short-term leasing, rent and tenant sales tracking, office inventory, customer complaint responses, document preparation, and HR administration. Coordinates records, contracts, policies, reports, and general office projects while maintaining accurate financial and operational information.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provides administrative and operational support to partners and consulting teams, including preparing client deliverables, coordinating meetings and events, arranging travel, processing invoices, maintaining documentation, supporting office needs, and training staff on operational systems.

Provides reader services and administrative support for a special collections library. Responsibilities include registering researchers, circulating and safeguarding rare materials, monitoring reading room activity, responding to scan and reference requests, maintaining files and web pages, supporting fellowships and events, managing correspondence, compiling reports and statistics, and coordinating supplies. The role requires strong customer service, organization, discretion, communication, research knowledge, database proficiency, and the ability to handle fragile materials.

Provides remote administrative support through email and calendar management, data entry, record maintenance, customer inquiries, appointment scheduling, correspondence preparation, and general office tasks. The role requires strong organization, communication, accuracy, independence, multitasking ability, and proficiency with office productivity tools.

Support two senior executives by managing calendars, meetings, travel, expenses, events, customer engagements, onboarding, deadlines, documentation, and team communications. The role requires proactive prioritization, stakeholder coordination, meeting preparation, administrative follow-through, and adoption of AI and technology to improve workflows.

Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Provides reception, mail, office-condition, meeting, event, inventory, mailbox, onboarding, database, engagement-letter, and tax workflow support. Assists the Office Manager and Regional Office Director, coordinates office logistics, maintains client data in practice-management systems, uses AI tools to improve efficiency, and supports ad hoc projects. Requires strong organization, communication, multitasking, attention to detail, technology proficiency, and availability to work in-office and overtime as needed.

Provides reception and front-office support, manages mail, meetings, office events, supplies, administrative mailboxes, client onboarding, database updates, engagement letters, and tax-related document workflows. Supports the Office Manager and Regional Office Director while maintaining welcoming office conditions and assisting with ad hoc projects.