Top Executive Assistant Jobs in Chicago, IL

Provides part-time administrative and executive support for the Chicago Office and executive team. Responsibilities include coordinating meetings, travel, events, catering, mail, visitors, records, office inventory, expenditures, budgets, repairs, work orders, and executive expense reconciliation. The role also supports a safe workplace and responds to internal information requests and ad hoc needs.

Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.

Supports the CEO and CFO through complex calendar, email, meeting, travel, communication, and executive coordination management. Prepares agendas, pre-reads, meeting logistics, documentation, notes, decisions, and follow-ups. Uses AI-enabled tools, automation, and integrated workflows to organize information, reduce administrative friction, improve retrieval, and maintain executive context. Handles confidential information, coordinates leadership, board, investor, and company meetings, and builds strong cross-functional relationships.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.

Provide high-level administrative support to the Market CEO and senior leaders, including calendar and travel management, expense reports, meeting and event coordination, preparing and distributing materials, managing confidential information, office logistics/onboarding, liaising with facilities, and other office management duties.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Lead the Co-Brand Card & Networks Legal team advising on cobranded credit card, payment network, benefits, marketing and digital integration agreements. Manage and mentor transactional attorneys, negotiate complex deals, provide early-stage strategic legal guidance, coordinate with cross-functional stakeholders, and oversee external counsel to deliver pragmatic, commercial legal support for consumer and small business banking partnerships.

Provides comprehensive administrative support to investment bankers, including complex calendar management, domestic and international travel coordination, expense processing, meeting scheduling, Salesforce data maintenance, company and contact research, invoicing support, document preparation, and confidential communications. The role requires strong organization, discretion, independent judgment, attention to detail, and flexibility to manage competing priorities in a deadline-driven environment. Overtime may be necessary.

Provides comprehensive administrative support to senior executives by managing complex calendars, meetings, travel, expenses, communications, presentations, confidential records, and follow-up actions. Coordinates leadership, customer, investor, banking, and Board meetings; prepares agendas and materials; tracks deadlines; and serves as a liaison across internal departments and external stakeholders. Requires strong organization, judgment, discretion, communication, accuracy, and adaptability in a fast-paced corporate environment.

Provide high-caliber, remote executive support to a Portfolio leader: manage complex calendars, arrange end-to-end travel, prepare meeting agendas/materials, draft and triage correspondence, track action items, and support cross-team projects. Operate across time zones with discretion, anticipate needs, prioritize requests, and provide flexible administrative coverage for the broader team.

Provide high-level administrative support to senior leaders including calendar and schedule management, travel and expense coordination, meeting logistics and minute-taking, proofreading and preparing presentations and reports, reconciling expenses, acting as liaison across departments, managing special projects, maintaining confidentiality, and training/collaborating with other executive assistants.

Provides high-level administrative support to the President, managing calendars, travel, expenses, budgets, executive logistics, and confidential information. Hosts and operates the Owners Suite and Chairman’s Club during every home game, coordinating VIP ticketing, security, hospitality, gifting, menus, and special experiences. Requires extensive nights, weekends, and holiday availability, along with strong discretion, organization, communication, hospitality, event planning, vendor management, and proactive problem-solving skills.

The Executive Assistant & Administrative Coordinator will support the VP by managing emails, vendor projects, calendars, office operations, and social media updates while enhancing internal processes.

Provides high-level administrative support to the Chair and Executive Administrator of an academic healthcare department. Responsibilities include complex calendar and meeting management, correspondence, travel and expense coordination, project tracking, event planning, budget reconciliation, reporting, confidential information handling, and liaison work across university, hospital, and community offices. The role independently prioritizes requests, coordinates resources, supports planning cycles, and ensures timely completion of departmental deliverables.

Provide high-level administrative and search coordination support to consultants: manage complex calendars, travel, expenses, confidential correspondence, database records, client and candidate liaison, produce deliverables, assist billing, and support business development materials and events.

Provide high-level administrative support to two executives: manage complex calendars, prioritize requests, book travel, prepare meeting materials, take minutes, organize team events, and process executive expense reports to ensure smooth operations.

Serve as a trusted partner to senior executives by managing complex calendars, prioritization, meetings, travel, communications, expenses, events, and confidential information. Coordinate across leaders and teams, anticipate conflicts and organizational needs, establish scalable support practices, and improve workflows through technology, automation, and AI. The role supports executives across Sales, Marketing, Technology, and Product and may be remote or office-based in the United States.

Provides executive administrative support by managing calendars, scheduling meetings, coordinating travel, processing expenses, maintaining task lists, and liaising with executives and their teams. The role requires anticipating management needs, handling confidential information, communicating precisely, resolving routine issues, and providing occasional after-hours or weekend support during busy periods.

Provides remote executive and administrative support, including calendar and inbox management, meeting coordination, proposal preparation, process documentation, CRM and database administration, SharePoint file organization, project coordination, vendor communication, and optional QuickBooks invoicing support.

Provides executive administrative support to the Head of Human Resources, General Counsel, and senior leadership. Responsibilities include calendar and meeting management, minutes and follow-up, confidential communications, visitor and call handling, employee events, presentations, special projects, invoices, purchase orders, and payment tracking. The role requires strong organization, communication, discretion, and proficiency with Microsoft Office tools while working onsite in Lake Zurich, Illinois.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provides high-level support to the CEO, including complex calendar and travel management, executive communications, briefing materials, and follow-up tracking. Coordinates Board and committee meetings, minutes, materials, governance records, SEC filing processes, proxy materials, shareholder communications, and investor logistics. Maintains corporate documentation, supports strategic initiatives, improves executive office workflows, and builds trusted relationships with directors, executives, investors, legal counsel, and other stakeholders while handling confidential information with discretion.

Provide high-level executive support including complex calendar management, meeting coordination, global travel and expense management, process and systems development, stakeholder relationship management, and preparation of executive briefings and summaries to increase productivity and accountability.

Support C-suite executives by managing complex calendars, travel, communications, meetings, and confidential initiatives. Oversee Chicago office operations, including facilities, supplies, conference room technology, vendors, access control, visitor check-ins, events, hospitality, mail, shipments, basic onsite IT support, and administrative filings. Use productivity platforms, scheduling tools, and AI-powered assistants to streamline workflows. The role requires strong judgment, initiative, discretion, communication, and adaptability in a fast-paced hybrid environment.

The Senior Executive Assistant manages schedules, coordinates meetings, books travel, and supports executives with administrative tasks, focusing on teamwork and efficient operations.