Top Executive Assistant Jobs in Chicago, IL

Provide high-touch executive support to the EVP/CMO: manage complex global calendars, heavy domestic and international travel logistics, prepare executive presentations and briefings, handle confidential information, manage expenses and vendor payments, coordinate leadership meetings and events, track action items, and mentor junior administrative staff while partnering cross-functionally across Finance, Legal, IT, and Communications.

Provide high-level executive support to the CEO and Senior Leadership Team: manage complex calendars, coordinate domestic and international travel, prepare expenses and confidential communications, prioritize incoming requests, serve as strategic gatekeeper, coordinate meetings/off-sites and record minutes, anticipate executive needs, and drive projects to completion under deadline pressure.

Provide strategic administrative support to the Chief Legal Officer and legal team: manage calendars and travel, prepare presentations and reports, handle confidential information, coordinate meetings, events, town halls, onboarding, and communications, assist with budgets, vendors, and operational administration, and support special projects and engagement initiatives.

Provide high-level administrative and operational support to the General Counsel, managing complex calendars, travel, stakeholder communications, meeting preparation, priority tracking, confidential legal materials, and special projects while creating repeatable workflows to improve executive efficiency.

Provide high-level administrative support to an executive: manage calendar and travel, prepare briefing materials and presentations, process expenses, coordinate senior leadership meetings, assist with projects, and handle confidential communications.

Provide proactive administrative and operational support to senior leaders: manage complex calendars, coordinate meetings, plan events and travel, handle interview scheduling and financial admin (POs/expenses), maintain communications and organized systems, and deliver cross-functional ad hoc support while maintaining confidentiality.

Provide high-level administrative support to the CHRO, managing complex schedules, coordinating domestic and international travel, arranging meetings and facilities, preparing expense reports, liaising with executives and partners, maintaining office operations and administrative resources, and proactively resolving issues to ensure executive office efficiency.

Provide high-level executive support to Alliances leaders: manage complex global calendars, stakeholder relationships, meetings, agendas, notes and action items; drive executive operating rhythm and special projects; plan multi-day offsites and senior events; improve processes and leverage AI tools to increase executive productivity while maintaining discretion and accountability.

Provide executive support to two VPs in the CRO organization: manage complex multi-time-zone calendars, coordinate domestic and international travel, plan team events and off-sites, support recruiting and onboarding logistics, prepare and reconcile monthly expenses, provide backup coverage for other EA partners, and lead special projects to reduce operational friction across teams.

Provide high-level administrative support to local leadership and manage day-to-day operations of the headquarters. Responsibilities include calendar and travel coordination, communications handling, expense and document management, front-desk reception, office supply and equipment oversight, event and meeting coordination, and support for firm-wide initiatives while maintaining confidentiality and professional representation of the firm.

The Executive Assistant will support VPs across Business Systems, Support, and Data by managing schedules, logistics, and communications, ensuring prioritization of tasks in a fast-paced, remote environment.

Provide high-level administrative support to senior executives: manage complex calendars and travel, compose confidential correspondence, prepare meeting materials, coordinate events, handle expense reports, liaise with internal teams, provide backup to other EAs, and use technology (including AI tools) to streamline processes.

Provide high-level administrative support to executives and teams: manage calendars, meetings, travel and expenses; coordinate logistics and vendors; prepare presentations, reports, and research; implement process improvements and leverage AI-enabled tools while handling confidential information with discretion.

Provide high-level administrative and strategic support to three Partner-level executives: manage complex calendars, coordinate travel and expenses, proof and prepare presentations, handle confidential communications, drive administrative project work, improve efficiencies, and collaborate with U.S. and global administrative teams while providing onsite coverage Monday–Friday.

Provide administrative support to RSM leaders: manage calendars and travel, coordinate meetings and logistics, prepare presentations and reports, handle confidential correspondence, and assist with projects and ESS requests.

The Executive Assistant supports senior leadership by managing schedules, coordinating travel, organizing meetings, preparing presentations, and handling confidential information with discretion.

Serve as the CEOs trusted partner managing complex calendars, executive and board event logistics, travel, correspondence, and confidential matters. Support strategic projects, office operations, and employee engagement while streamlining communications and improving processes in a hybrid Chicago office.

The Executive Assistant supports Managing Partners, especially Chef Danny Grant, managing schedules, coordinating travel, and ensuring streamlined communication while maintaining discretion and confidentiality.

Provide high-level administrative support to principals, managing calendars, travel, meetings, documents and firmwide coordination. Produce client-ready materials, lead small projects, improve processes, mentor junior staff, handle confidential information, manage phone/visitor interactions, support event coordination, and maintain administrative documentation and time/expense reporting.

The Executive Assistant will provide comprehensive administrative support to senior leadership in Product, managing schedules, communications, and processes efficiently while maintaining discretion and professionalism.

Provide high-level administrative support to the Chief Marketing Officer and corporate communications team: manage complex calendars, coordinate meetings and travel, screen communications, prepare correspondence and PowerPoint presentations, handle expense/finance tasks, liaise with stakeholders, and prioritize multiple projects while maintaining confidentiality.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate and set up meetings, draft minutes and presentations, oversee office operations and SharePoint updates, handle travel and expense processing, collaborate with internal teams, and maintain confidentiality and a professional suite experience.

The Virtual Assistant will support an executive by managing correspondence, coordinating calendars, tracking projects, and handling social media communications.

Provide high-level administrative support to two senior executives: manage complex calendars, coordinate meetings and events, handle travel and expenses, track invoices and budgets, prepare materials and meeting follow-up, support trade association engagement, and streamline administrative processes to boost executive productivity.

The Executive Assistant & Administrative Coordinator will support the VP by managing emails, vendor projects, calendars, office operations, and social media updates while enhancing internal processes.