Top Executive Assistant Jobs in Chicago, IL

Provide high-touch executive support to the EVP/CMO: manage complex global calendars, heavy domestic and international travel logistics, prepare executive presentations and briefings, handle confidential information, manage expenses and vendor payments, coordinate leadership meetings and events, track action items, and mentor junior administrative staff while partnering cross-functionally across Finance, Legal, IT, and Communications.

Provide high-level executive support to the CEO and Senior Leadership Team: manage complex calendars, coordinate domestic and international travel, prepare expenses and confidential communications, prioritize incoming requests, serve as strategic gatekeeper, coordinate meetings/off-sites and record minutes, anticipate executive needs, and drive projects to completion under deadline pressure.

Provide strategic administrative support to the Chief Legal Officer and legal team: manage calendars and travel, prepare presentations and reports, handle confidential information, coordinate meetings, events, town halls, onboarding, and communications, assist with budgets, vendors, and operational administration, and support special projects and engagement initiatives.

Provide high-touch executive support to the Chief Resilience Officer including complex calendar and travel management, meeting and event planning, stakeholder communication, project leadership, and confidential handling of sensitive information. Drive operational efficiencies, support executive initiatives and offsites, and use AI tools to streamline workflows and decision-making.

Provide high-level administrative support to an executive: manage calendar and travel, prepare briefing materials and presentations, process expenses, coordinate senior leadership meetings, assist with projects, and handle confidential communications.

Provide proactive administrative and operational support to senior leaders: manage complex calendars, coordinate meetings, plan events and travel, handle interview scheduling and financial admin (POs/expenses), maintain communications and organized systems, and deliver cross-functional ad hoc support while maintaining confidentiality.

Provide high-level administrative support to the CHRO, managing complex schedules, coordinating domestic and international travel, arranging meetings and facilities, preparing expense reports, liaising with executives and partners, maintaining office operations and administrative resources, and proactively resolving issues to ensure executive office efficiency.

Provide high-level executive support to Alliances leaders: manage complex global calendars, stakeholder relationships, meetings, agendas, notes and action items; drive executive operating rhythm and special projects; plan multi-day offsites and senior events; improve processes and leverage AI tools to increase executive productivity while maintaining discretion and accountability.

Provide executive support to two VPs in the CRO organization: manage complex multi-time-zone calendars, coordinate domestic and international travel, plan team events and off-sites, support recruiting and onboarding logistics, prepare and reconcile monthly expenses, provide backup coverage for other EA partners, and lead special projects to reduce operational friction across teams.

Provide high-level administrative support to senior leaders: calendar and travel management, meeting logistics, expense reconciliation, proofreading and preparing reports/presentations, project coordination, confidential correspondence, and liaising with internal teams. Serve as a resource and trainer for other executive assistants and complete special projects as assigned.

Provide high-level administrative support to two senior executives: manage complex calendars and travel, prepare executive communications and presentations, process expenses and procurement, plan meetings and learning events, serve as liaison to stakeholders, maintain confidential records, and support cross-functional tasks to ensure smooth executive operations.

Provide high-level administrative support to executives, manage complex calendars, lead projects, and ensure effective communication within the organization.

Provide corporate paralegal and executive assistant support to the General Counsel: draft and review agreements, manage entity governance and filings, coordinate with outside counsel, perform KYC/UBO and compliance tasks, prepare corporate records/charts, support M&A and bankruptcy-related work, manage executive communications, meetings, travel, expenses, and document management.

Provide high-touch administrative support to the Head of the Chicago Office, Associate Director of AIG, and other managers: proactive calendar and travel management, meeting coordination and preparation, Salesforce database maintenance, expense processing in Workday, report distribution, event/catering coordination, email coverage, and ad hoc office projects. Work collaboratively within the Client Platform administrative team in a fast-paced, confidential environment.

Provide high-level administrative support to senior leaders including calendar and schedule management, travel and expense coordination, meeting logistics and minute-taking, proofreading and preparing presentations and reports, reconciling expenses, acting as liaison across departments, managing special projects, maintaining confidentiality, and training/collaborating with other executive assistants.

Provide high-level administrative support to local leadership and manage day-to-day operations of the headquarters. Responsibilities include calendar and travel coordination, communications handling, expense and document management, front-desk reception, office supply and equipment oversight, event and meeting coordination, and support for firm-wide initiatives while maintaining confidentiality and professional representation of the firm.

The Executive Assistant will support VPs across Business Systems, Support, and Data by managing schedules, logistics, and communications, ensuring prioritization of tasks in a fast-paced, remote environment.

Provide high-level administrative and strategic support to three Partner-level executives: manage complex calendars, coordinate travel and expenses, proof and prepare presentations, handle confidential communications, drive administrative project work, improve efficiencies, and collaborate with U.S. and global administrative teams while providing onsite coverage Monday–Friday.

Provide administrative support to RSM leaders: manage calendars and travel, coordinate meetings and logistics, prepare presentations and reports, handle confidential correspondence, and assist with projects and ESS requests.

The Executive Assistant supports senior leadership by managing schedules, coordinating travel, organizing meetings, preparing presentations, and handling confidential information with discretion.

Serve as the CEOs trusted partner managing complex calendars, executive and board event logistics, travel, correspondence, and confidential matters. Support strategic projects, office operations, and employee engagement while streamlining communications and improving processes in a hybrid Chicago office.

The Executive Assistant supports Managing Partners, especially Chef Danny Grant, managing schedules, coordinating travel, and ensuring streamlined communication while maintaining discretion and confidentiality.

Provide high-level administrative support to principals, managing calendars, travel, meetings, documents and firmwide coordination. Produce client-ready materials, lead small projects, improve processes, mentor junior staff, handle confidential information, manage phone/visitor interactions, support event coordination, and maintain administrative documentation and time/expense reporting.

The Executive Assistant will provide comprehensive administrative support to senior leadership in Product, managing schedules, communications, and processes efficiently while maintaining discretion and professionalism.

Provide high-level administrative support to C-suite and senior executives: manage schedules, travel, meetings, documents, expenses, stakeholder communications, minute-taking, and special projects while maintaining strict confidentiality.