Top Executive Assistant Jobs in Chicago, IL

Provides high-level administrative support to a Senior Vice President by managing complex calendars, domestic and international travel, expenses, meetings, events, communications, documents, vendors, and confidential information. Coordinates cross-functional activities, tracks budgets, supports executive presentations, and maintains on-site operational support across multiple office locations.

Provides comprehensive administrative support to three senior engineering and manufacturing leaders. Responsibilities include managing complex calendars, communications, global travel, meetings, presentations, reports, expenses, invoices, onboarding, SharePoint content, reception coverage, and basic office technology troubleshooting. The role requires strong Microsoft Office skills, organization, communication, confidentiality, judgment, and the ability to manage competing priorities in a fast-paced global environment.

Provides administrative support to senior executives by managing complex calendars, coordinating communications, handling expenses, organizing leadership meetings and events, anticipating business needs, and supporting executive visitors. The role requires exceptional organization, discretion, communication, adaptability, business judgment, and cross-functional collaboration. Candidates need at least five years of experience supporting C-suite or senior executives in a fast-paced environment.

Provides executive administrative support by managing complex calendars, domestic and international travel, expenses, events, client visits, documents, and office logistics. Coordinates with stakeholders, supports employee engagement, maintains confidential information and internal controls, assists with onboarding and facilities needs, and contributes to projects and team operations. The role is fully onsite Monday through Friday.

Provides high-level administrative and operational support to senior leaders, including complex calendar, travel, expense, meeting, event, document, and information management. Welcomes guests, coordinates office logistics, manages vendors and deliveries, supports executive communications and strategic projects, and improves administrative processes. Requires discretion, strong communication, proactive problem-solving, technology proficiency, and flexibility in a fast-paced hybrid environment.

Supports C-Suite executives as a trusted partner by managing calendars, travel, meetings, communications, confidential information, executive materials, Board-level preparation, and cross-functional initiatives. The role requires proactive prioritization, sound judgment, discretion, strong organization, executive presence, and coordination with the broader Executive Assistant network in a primarily in-office Chicago environment.

Provides high-level administrative support to PBM Operations executives and senior leaders. Responsibilities include complex calendar management, email and meeting coordination, travel and expense arrangements, presentations, spreadsheets, event planning, onboarding and offboarding, budget tracking, workflow management, confidential information handling, and follow-up on delegated deliverables. The role also coordinates special projects, supports urgent business needs, and provides backup support to other executive assistants.

Provides strategic and administrative support to C-suite executives and Vice Presidents, managing complex calendars, communications, travel, presentations, and confidential information. Owns cross-functional projects, develops plans and tracks deliverables, improves workflows and reporting systems, and coordinates internal and external stakeholders. Oversees an Office Assistant, delegates responsibilities, and ensures efficient office support operations through technology, process optimization, and proactive problem-solving.

Provides executive and site support to the VP and Chief of Staff of Pharmacy Services. Responsibilities include managing complex calendars, travel, expenses, meetings, presentations, communications, confidential information, deliverables, and stakeholder inquiries. The role also coordinates Chicago office operations, space planning, supplies, facilities requests, meeting logistics, AV setup, catering, and colleague engagement activities. This is a hybrid position requiring three days per week in the Chicago office.

Provides executive administrative support and coordinates daily office operations. Responsibilities include managing calendars, travel, meetings, communications, records, supplies, vendors, deliveries, events, reports, deadlines, and project follow-ups while maintaining confidentiality and supporting leadership initiatives.

Supports SVP and AVP executives by strategically managing complex calendars, global travel, meeting preparation, communications, logistics, events, and confidential initiatives. Coordinates with executive assistants and senior stakeholders, tracks action items, facilitates leadership meetings, and provides proactive onsite support. The role requires exceptional discretion, judgment, organization, and the ability to manage rapidly changing priorities across multiple time zones.

Supports the Senior Vice President of R&D and Quality by managing complex calendars, global travel, meetings, expenses, purchase orders, communications, visa applications, and special projects. The role coordinates with executives and stakeholders worldwide, prepares presentations, monitors goals, handles confidential information, and supports event management. Success requires strong organization, discretion, communication, analytical ability, adaptability, and proficiency with Microsoft Office and Teams.

Provides high-level administrative, operational, and office management support to the President and CEO. Responsibilities include calendar and travel coordination, communications, office services, presentations, correspondence, research, building access, project and event coordination, community distributions, board meeting logistics, and stakeholder communication. The role requires sound judgment, confidentiality, independent work, multitasking, and participation in extended or non-traditional hours and organizational events.

Support a senior Salesforce AI Labs executive by managing complex calendars, meetings, travel, communications, confidential information, and administrative projects. The role requires coordinating across multiple workstreams, synthesizing information, using AI-native tools and chatbots, and exercising exceptional discretion, organization, and judgment in a fast-paced global technology environment.

Supports the CEO, CGO, CFO, and Chief Network Officer by managing complex calendars, travel, board logistics, communications, leadership meetings, and follow-through. Leads San Francisco workplace operations, vendor relations, visitor experience, and office culture. Owns strategy, budgeting, and execution for company and team offsites, while coordinating cross-functional initiatives and maintaining discretion in a high-growth, remote-first environment.

Supports senior leadership by managing complex calendars, confidential information, travel logistics, expense reports, events, and administrative priorities across time zones. The role requires proactive coordination, discretion, strong organization, adaptability, and the ability to complete complex tasks with minimal guidance. The Executive Assistant also partners across functions, supports inclusion initiatives, identifies operational gaps, and implements solutions that improve team effectiveness.

Provides high-level administrative and strategic support to the Chief Finance Officer, including complex calendar and international travel management, investor and Board meeting coordination, confidential financial reporting, executive communications, and special projects. The role manages stakeholder relationships, meetings, reports, SharePoint, onboarding and offboarding, employee engagement, office support, budgets, and operational records across Northbrook and Chicago offices.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

Provides administrative and executive support to RSM tax leaders by managing calendars, meetings, travel arrangements, expense reports, confidential correspondence, presentations, reports, and special projects. Coordinates meeting logistics, proofreads materials, liaises with internal departments, and serves as a resource for firm systems and processes. Requires professionalism, confidentiality, organization, responsiveness, and adaptability in a hybrid work environment.

Serve as trusted operational partner to the COO by managing calendars, inboxes, travel, meetings, reimbursements, briefing materials, decision tracking, and cross-team communication. Establish administrative systems, playbooks, templates, dashboards, and follow-up processes while handling sensitive information with discretion. Support executive, departmental, board, and project meetings, coordinate site visits and conferences, and strengthen asynchronous reporting and organizational workflows.

Provides executive administrative support to two Vice Presidents and one Senior Director in PayPal’s Legal organization. Responsibilities include calendar and meeting management, travel coordination, expense reporting, purchase orders, events, office administration, visitor support, onboarding, confidential communications, and special projects. The role requires strong judgment, organization, communication, discretion, and proficiency with Microsoft Office and SharePoint.

Provides high-level support to multiple senior executives by managing complex calendars, domestic and international travel, meeting preparation, communications, expenses, and follow-through. Serves as a trusted, discreet strategic partner, coordinating priorities across global stakeholders and supporting business initiatives, board-level interactions, and transformation projects. Requires strong judgment, executive presence, organization, confidentiality, and independent decision-making in a fast-paced, remote environment.

Provides high-level administrative, calendar, communication, travel, meeting, expense, and project management support to senior clinical and clinical trial leaders. Coordinates complex domestic and international travel, conferences, meetings, invoices, purchase orders, and sensitive communications. The role requires discretion, proactive prioritization, strong organization, adaptability, confidentiality, and responsiveness in a fast-paced biotechnology startup environment.

Supports the Executive Director of Advancement and Advancement team through executive administration, calendar management, donor and prospect database support, fundraising reporting, event planning, correspondence, documentation, meeting notes, inventory, and logistics. The role requires strong organization, communication, confidentiality, judgment, multitasking, and proficiency with office productivity tools and CRM systems. Occasional evening and weekend event work is required.

Supports 3–4 senior executives by managing complex calendars, meetings, communications, travel, expenses, onboarding, access permissions, contracts, and operational workflows. Serves as an executive gatekeeper and liaison, coordinates high-stakes engagements, tracks action items, provides technology support, and uses AI tools to streamline administrative processes and improve productivity.