Top Executive Assistant Jobs in Chicago, IL

Provide high-level administrative support to CEO, COO, and CFO, manage office operations, coordinate projects and compliance, handle bookkeeping and accounts payable in QuickBooks, create reports and presentations, assist with hiring and event planning, and oversee policy implementation and audits.

Provide high-level executive support to a C-suite leader and board member, managing complex calendars, travel, correspondence, presentations, events, meetings, expense reporting, and confidential stakeholder communications while supporting firmwide projects and policy implementation.

Provide high-level administrative support to senior RSM leaders including calendar and travel management, expense reporting, meeting logistics, confidential correspondence, report compilation, presentation preparation, project/event coordination, invoice reconciliation, and cross-team liaison work. Serve as a resource and trainer for other executive assistants and perform special projects as assigned.

Supports the COO and CGO as a strategic partner by managing complex calendars, communications, priorities, domestic travel, meetings, board engagements, events, presentations, and follow-up activities. Coordinates across senior leadership and multiple business functions, prepares executives for important meetings, tracks decisions and deliverables, handles confidential information, and ensures efficient day-to-day operations with discretion, initiative, and sound judgment.

Support the Co-Founders by owning communication, customer support, project execution, social media coordination, scheduling, and operational systems. The role requires proactive decision-making, discretion, rapid response, strong written communication, and the ability to close tasks independently. The assistant will use Google Workspace, Jira, and AI tools to organize work, accelerate research and writing, coordinate outreach and suppliers, surface risks, and reduce founder involvement in day-to-day operations.

Supports company founders by owning communication triage, customer and community support, project execution, social media coordination, scheduling, documentation, and operational systems. The role requires independent judgment, fast response times, discretion, proactive risk management, and closing tasks without reminders. The assistant will coordinate research, outreach, suppliers, simple SOPs, and ad hoc initiatives while using AI tools to accelerate writing and research.

Provide high-level administrative support to Commercial & Investment Banking executives: manage complex calendars, coordinate domestic and international travel, organize meetings and events, process T&E expenses and invoices, prepare presentations and spreadsheets, and lead ad hoc projects while representing senior leaders professionally and maintaining confidentiality.

Provide high-level administrative and program support to DHS offices: manage executive calendars, schedule meetings, coordinate travel, draft correspondence, prepare briefing materials, maintain records and filing systems, organize meetings and minutes, liaise with stakeholders, and support office policies, special projects, and budget analysis.

Serve as a strategic partner and trusted extension of the CEO by managing complex calendars, access, domestic and international travel, briefings, meeting materials, stakeholder relationships, board presentations, executive communications, and personal logistics. The role requires exceptional judgment, discretion, organization, initiative, adaptability, and availability across time zones and outside standard hours.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

The Executive Assistant will manage calendars, coordinate meetings, handle confidential information, and support executives with logistical and administrative tasks.

The Executive Administrative Assistant will support the CTO, manage complex calendars, organize meetings, prepare presentations, and oversee daily office operations.

Provide high-level administrative support to the Chief Culture, Belonging & Impact Officer: manage complex calendars, meetings, travel, expense reporting, communications, and project work. Prepare materials, facilitate meetings, follow up on action items, support employee engagement initiatives, liaise with stakeholders, and handle sensitive tasks with discretion.

Provide high-level confidential administrative support to the Chair and Executive Administrator, managing calendars, communications, events, budgets, and special projects. Coordinate faculty recruitment, process reimbursements, maintain department website, handle vendor payments, and liaise with university administration while exercising discretion and prioritizing competing requests.

This role provides executive support to the Managing Director, managing schedules, correspondence, meetings, and coordinating team projects across time zones.

The Executive Assistant to CEO manages the CEO's schedule, communications, and operations, ensuring efficiencies and providing strategic support effectively.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

The Executive Assistant will support the CEO by managing the sales pipeline, coordinating meetings, tracking opportunities, and organizing internal documents. The role requires proactive problem-solving and excellent organizational skills in a fast-paced environment.

Provides remote administrative and operational support to the owner and US- and Philippines-based teams. Responsibilities include calendar and correspondence management, internal communications, document preparation, data entry in Zoho CRM, liaison work with Philippine business and government entities, confidential information handling, and ad hoc operational projects. The role requires fluent English and Filipino/Tagalog, strong organization, independent work, and availability during Philippine business hours with overlap into US Central Time.

Provide high-trust executive support to the Vice President by managing complex calendars, meetings, travel, and communications. Prepare executive materials, track action items, coordinate cross-functional activities, support onboarding and board/investor materials, and maintain confidential executive files. Improve operating cadence and support company events and leadership programs in a fast-paced, mission-driven environment.

Provide executive-level administrative support, including scheduling, correspondence, meetings, and communications. Manage sales leads, follow-ups, and high-volume email and phone outreach to Atlanta restaurant clients and contractors. Use Zoho One, especially Zoho CRM, and AI-driven automation to optimize workflows, improve processes, and support sales goals. The role is remote but requires South America-based availability during Eastern Time daytime hours.

Supports C-level executives by managing schedules and communications, handling administrative and logistical tasks, researching and sharing information, preparing documents and presentations, editing business materials, and managing confidential, time-sensitive matters. The role requires flexibility, discretion, strong communication, decision-making, and problem-solving skills in a fast-paced environment.

Provide high-level administrative support to Asset & Wealth Management executives: manage complex calendars, screen calls, coordinate domestic and international travel and events, process invoices and expense claims, assist with onboarding/offboarding, produce polished communications, and edit spreadsheets and presentations. Maintain department documents, exercise discretion with confidential matters, and interact regularly with senior management. Role requires on-site presence five days per week.

Provide high-level administrative support to Asset & Wealth Management executives: manage complex calendars, calls, meetings, domestic and international travel, events, expense processing, onboarding/offboarding, and prepare/edit presentations and documents while maintaining confidentiality and professional communication across senior stakeholders.

Provide high-trust executive administrative support to the Director, Office of the CEO: manage calendars, scheduling, travel, expense reporting, document organization, meeting logistics, and action-item tracking. Anticipate needs, handle confidential information, coordinate with ELT and external partners, and support executive events and board logistics to ensure smooth Office of the CEO operations.