Top Executive Assistant Jobs in Chicago, IL

Provide high-level administrative support to HR executive leaders: manage complex calendars across time zones, coordinate travel and events, prepare correspondence and presentations, process expenses and invoices, act as gatekeeper and stakeholder liaison, and maintain strict confidentiality and organized executive records.

Provide high-level support to multiple senior executives by managing complex calendars, domestic and international travel, meeting preparation, communications, expenses, and follow-through. Serve as a trusted, discreet partner who anticipates needs, exercises sound judgment, coordinates across global teams, supports strategic initiatives, and represents executives with internal and external stakeholders. The role requires strong organization, executive presence, confidentiality, and independent decision-making.

Provides executive, administrative, and operational support to the SVP of Commercial Sales and Marketing and broader leadership team. Responsibilities include calendar and travel management, executive communications, presentations, meetings and events, cross-functional initiatives, employee support, expense and procurement processes, budget tracking, reporting, dashboards, and analytics. The role requires discretion, strong organization, business acumen, analytical ability, and advanced Microsoft Office skills.

Provide high-touch support to senior leaders: manage complex calendars, coordinate meetings and travel, develop executive presentations, draft communications, track action items, implement efficiencies, use productivity and AI tools, handle confidential information, and support cross-functional initiatives and special projects.

Provide high-level administrative support to the CEO office in a Co-CEO model: manage complex calendars, coordinate domestic and international travel (commercial and private aviation), prepare briefing materials, oversee budgets/expenses, track projects and events, and liaise with stakeholders to streamline executive operations.

Provides administrative and organizational support to senior leadership by managing calendars, meetings, priorities, travel arrangements, communications, confidential information, and follow-ups. The role coordinates across teams and time zones, uses business technology to improve efficiency, anticipates leadership needs, and proactively resolves issues. It is a remote, full-time opportunity requiring strong organization, communication, judgment, adaptability, and attention to detail; prior Executive Assistant experience is not required.

Provide high-level administrative support to C-suite leaders including complex calendar management, executive communications, meeting and event coordination, travel and expense processing, and operational improvements. Serve as a trusted liaison, maintain confidential information, and drive efficiency across executive offices.

Provide high-touch executive support to the CEO: manage calendars, communications, travel, meetings, and project logistics; anticipate needs, triage priorities, research and prep for meetings, interface with high-profile partners, and invent workflow improvements while operating discreetly in a remote, global environment.

Provide high-level administrative support to CEO, President, and COO including calendar and travel management, meeting and event coordination, expense/report assistance, deck and report preparation, visitor coordination, and ad-hoc administrative projects.

Provides confidential, high-level administrative support to senior academic leaders, including calendar and expense management, meeting and event coordination, recruitment scheduling, correspondence, travel logistics, project tracking, and report preparation. The role coordinates resources, follows up on deliverables, manages information flow, supports office operations, and collaborates on People Services initiatives while exercising discretion and judgment.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Supports client account management by coordinating projects, tracking deliverables, maintaining documentation, preparing client meetings, conducting research and reporting, and managing account administration. Partners with creative, media, data, and technology teams to keep client work moving. Uses AI-enabled tools for research, reporting, meeting notes, and organization while developing knowledge of client industries and marketing services.

The Executive Legal Assistant supports high-level administrative tasks including case management, legal research, communication, and organization of case materials in a remote legal environment.

The Executive Assistant provides support to executives by managing schedules, communications, and priorities, while also optimizing workflows and processes.

The Senior Executive Assistant provides high-level executive support, mentors other assistants, manages priorities, and improves workflows using technology.

Support the Creative Director and team with administrative and office-management tasks: manage filings, calendars, communications, travel, meeting preparation and minutes, prepare presentations and reports, handle supplies and catering, and follow up on project actions while maintaining confidentiality and professional representation.

Support the Creative Director and team with administrative and office management tasks: project tracking, filing, preparing presentations and meeting materials, handling correspondence, travel and calendar coordination, managing supplies and logistics, and other ad-hoc duties to support daily operations and events during a semester-long unpaid internship.

Provide high-level administrative and strategic support to three Partner-level executives: manage complex calendars, coordinate travel and expenses, proof and prepare presentations, handle confidential communications, drive administrative project work, improve efficiencies, and collaborate with U.S. and global administrative teams while providing onsite coverage Monday–Friday.

Serve as the CEOs trusted partner managing complex calendars, executive and board event logistics, travel, correspondence, and confidential matters. Support strategic projects, office operations, and employee engagement while streamlining communications and improving processes in a hybrid Chicago office.

Provides comprehensive executive and administrative support to a Bishop and Assistant to the Bishop, including complex scheduling, correspondence, travel, expenses, meetings, events, records, and special projects. Coordinates activities across multiple Annual Conferences, prepares conference materials, maintains confidential information, and builds relationships with clergy, staff, laity, and denominational partners. Requires occasional evening, weekend, and travel commitments.

Provide high-touch remote executive support: manage inboxes and complex calendars, coordinate meetings and travel, prepare presentations and reports, maintain CRMs and project tools, conduct research, draft communications, handle confidential information, and proactively own client satisfaction as an independent contractor.

The Executive Assistant will support the President of Fluke Health Solutions by managing communications, calendars, travel, and prioritizing executive tasks to enhance productivity.

The Executive Assistant supports Managing Partners, especially Chef Danny Grant, managing schedules, coordinating travel, and ensuring streamlined communication while maintaining discretion and confidentiality.

Provide confidential, high‑level administrative support to the Department Chair: manage complex calendars and communications, coordinate travel, events, faculty recruitment activities, prepare reports and presentations, liaise with internal/external stakeholders, support special projects, and maintain office operations and records.

Provide high-level administrative support to principals, managing calendars, travel, meetings, documents and firmwide coordination. Produce client-ready materials, lead small projects, improve processes, mentor junior staff, handle confidential information, manage phone/visitor interactions, support event coordination, and maintain administrative documentation and time/expense reporting.