Top Executive Assistant Jobs in Chicago, IL

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provides confidential executive-level administrative and operational support to Center leadership. Responsibilities include calendar and communications management, travel and expense administration, event and workshop planning, visitor coordination, special projects, stakeholder liaison work, document preparation, vendor coordination, and office operations. The role requires strong judgment, organization, discretion, follow-through, and process improvement skills while coordinating with faculty, staff, visitors, affiliates, and external partners.

Provides high-level administrative and executive support to assigned clients, including inbox and calendar management, scheduling, correspondence, research, data entry, social media management, expense reporting, meeting coordination, and project organization. Serves as the primary client contact, maintains proactive communication, tracks billable hours, manages recurring tasks, and supports timely project completion. The role requires autonomous work, strong organization, responsiveness, and availability during client business hours.

Provides comprehensive administrative and litigation support to attorneys, including document preparation, court e-filing, discovery, trial preparation, docket monitoring, case-file management, scheduling, travel coordination, client communication, billing support, expense reporting, and time entry. Maintains confidentiality, manages competing priorities, and supports legal teams in a high-pressure environment.

Support senior leaders by managing complex calendars, meetings, travel, expenses, communications, events, materials, action items, and competing priorities. The Executive Assistant will protect confidential information, coordinate leadership activities, serve as a liaison for stakeholders, improve administrative processes, and contribute to the Administrative Services community. This is a hybrid office-based role requiring three days onsite and periodic travel.

Provides executive, operational, and strategic coordination support to the Senior Vice President of Innovative Finance. Responsibilities include calendar and travel management, executive briefings, stakeholder intelligence, meeting preparation, relationship tracking, reporting deadlines, procurement, event logistics, business development tracking, and special projects. The role requires coordination across global teams, governments, donors, investors, and partners while maintaining confidentiality and improving workflows with productivity and AI tools.

Provides remote executive and personal administrative support, including calendar and meeting management, travel coordination, expense reporting, confidential information handling, correspondence, event planning, record keeping, bill payment, and project follow-up. The role requires proactive organization, sound judgment, excellent communication, and the ability to manage competing priorities independently while supporting senior leaders and operational initiatives.

Supports a Loan Officer by managing schedules and daily tasks, responding to client and partner communications, routing calls, organizing loan pipelines, collecting documents, tracking follow-ups, and assisting with marketing, social media, and events. The role provides borrower support throughout the loan process and requires strong organization, communication, customer service, confidentiality, and comfort with office technology. Work is full-time onsite or hybrid in Downtown Nashville.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Provides high-level executive support to the CEO and leadership team, managing complex calendars, travel, meetings, confidential matters, and follow-through. Writes and edits executive and company-wide communications, coordinates all-hands and leadership events, prepares Board materials, and supports change communications. Improves executive-office workflows using Microsoft 365, AI tools, templates, trackers, and repeatable processes.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provides high-trust administrative and operational support to founders and C-suite leaders. Responsibilities include complex calendar management, meeting and event coordination, executive communications, travel and expense management, confidential information handling, leadership cadence support, action tracking, and process improvement. The role serves as a liaison among executives, employees, partners, vendors, and stakeholders while anticipating needs and ensuring effective execution during periods of rapid change.

Provides executive and operational support to the founders, managing calendars, inboxes, travel, leadership meetings, action items, hiring coordination, candidate pipelines, finance coordination, market research, marketing support, and ad-hoc projects. The role begins with administrative execution and expands into cross-functional project management, process design, and strategic initiative support. It requires high autonomy, discretion, sound judgment, strong communication, ownership, and the ability to organize a fast-paced startup environment.

Provides executive administrative support by managing calendars, scheduling meetings, coordinating travel, processing expenses, maintaining task lists, and liaising with executives and their teams. The role requires anticipating management needs, handling confidential information, communicating precisely, resolving routine issues, and providing occasional after-hours or weekend support during busy periods.

Provide high-level administrative support to CEO, COO, and CFO, manage office operations, coordinate projects and compliance, handle bookkeeping and accounts payable in QuickBooks, create reports and presentations, assist with hiring and event planning, and oversee policy implementation and audits.

Provide high-level executive support to a C-suite leader and board member, managing complex calendars, travel, correspondence, presentations, events, meetings, expense reporting, and confidential stakeholder communications while supporting firmwide projects and policy implementation.

Provide high-level administrative and program support to DHS offices: manage executive calendars, schedule meetings, coordinate travel, draft correspondence, prepare briefing materials, maintain records and filing systems, organize meetings and minutes, liaise with stakeholders, and support office policies, special projects, and budget analysis.

The Executive Assistant will manage calendars, coordinate meetings, handle confidential information, and support executives with logistical and administrative tasks.

Provide high-level confidential administrative support to the Chair and Executive Administrator, managing calendars, communications, events, budgets, and special projects. Coordinate faculty recruitment, process reimbursements, maintain department website, handle vendor payments, and liaise with university administration while exercising discretion and prioritizing competing requests.

This role provides executive support to the Managing Director, managing schedules, correspondence, meetings, and coordinating team projects across time zones.

The Executive Assistant to CEO manages the CEO's schedule, communications, and operations, ensuring efficiencies and providing strategic support effectively.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-trust executive administrative support to the Director, Office of the CEO: manage calendars, scheduling, travel, expense reporting, document organization, meeting logistics, and action-item tracking. Anticipate needs, handle confidential information, coordinate with ELT and external partners, and support executive events and board logistics to ensure smooth Office of the CEO operations.

Supports C-level executives by managing schedules and communications, handling administrative and logistical tasks, researching and sharing information, preparing documents and presentations, editing business materials, and managing confidential, time-sensitive matters. The role requires flexibility, discretion, strong communication, decision-making, and problem-solving skills in a fast-paced environment.

Provides executive, administrative, and operational support to the SVP of Commercial Sales and Marketing and broader leadership team. Responsibilities include calendar and travel management, executive communications, presentations, meetings and events, cross-functional initiatives, employee support, expense and procurement processes, budget tracking, reporting, dashboards, and analytics. The role requires discretion, strong organization, business acumen, analytical ability, and advanced Microsoft Office skills.