Top Senior Office Manager Jobs in Chicago, IL

Manage day-to-day office operations, front-of-house, calendar and meeting coordination, vendor and budget management, event and travel logistics, expense tracking, HR administrative support, and executive personal assistance as required.

Manage day-to-day hybrid office operations and front desk; handle vendor and building contacts; support program logistics for events and participant travel; process reimbursements, invoices, and financial reconciliation; create operational processes and special reports; coordinate leader calendar and project support.

Provide administrative support to the Program Director/Department Head, manage scheduling, meetings, travel, filing, mail, and department finances using QuickBooks. Prepare reports and correspondence, maintain records, supervise administrative staff, coordinate projects and interdepartmental activities, and perform other office management duties.

Provide high-level administrative support to local leadership and manage day-to-day operations of the headquarters. Responsibilities include calendar and travel coordination, communications handling, expense and document management, front-desk reception, office supply and equipment oversight, event and meeting coordination, and support for firm-wide initiatives while maintaining confidentiality and professional representation of the firm.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.